Todoist Alternatives (2026): 10 To-Do Apps Compared

A good to-do app should feel like a tidy desk: everything you need is in front of you and nothing's shouting for attention. If yours has started to feel like a cluttered inbox, or you've hit a limit you didn't expect, it's natural to start comparing Todoist alternatives. Task apps are personal, so what suits one person can drive another mad, and you shouldn't feel bad about trying a few.

The ten apps below are listed in no particular order. A few are household names, while others are small independent projects, open-source apps and tools made by one founder who wanted something better. I've read each one's own website and directory listings to see what it does. If you're also thinking about team boards, see my pieces on Trello alternatives and Asana alternatives.

Todoist alternatives at a glance

The free plan column shows what each app's own site says. Trial only means a free trial but no ongoing free plan, so check the current plans before you commit.

Tool	Type	Good for	Free plan
Akiflow	Time-blocking planner	Tasks, calendars and an AI assistant in one app	Trial only
Amazing Marvin	Customisable task app	Flexible lists, habits and focus tools, made for ADHD	Trial only
Any.do	Lists and planner	Tasks, calendar and reminders for home and work	Yes
Microsoft To Do	Simple task app	Lists and reminders with a Microsoft account	Yes
Sunsama	Daily planner	A guided daily plan joining tasks and calendar	Trial only
Superlist	Lists and notes	Tasks, notes and projects in one workspace	Yes
Tasks.org	Open-source app	Android to-do list with sync options	Yes
Things 3	Personal task manager	A polished app for Apple devices	Trial only
TickTick	To-do and calendar	Tasks, calendar, habits and a focus timer	Yes
Vikunja	Open-source app	Self-hostable lists, Kanban, Gantt and table views	Yes

Ten Todoist alternatives for solo workers

Akiflow

Best for: Busy professionals who want to drag tasks straight onto a calendar and block out their day.

Amazing Marvin

Best for: People with ADHD, or anyone who wants to shape their task system to their own habits.

Any.do

Best for: People who want one simple app for personal tasks, family lists and team boards.

Microsoft To Do

Best for: Anyone already in the Microsoft world who wants plain lists that sync across devices.

Sunsama

Best for: Professionals who want a calm daily planning ritual rather than a long list.

Superlist

Best for: Anyone who wants lists, notes and projects together, from the team behind Wunderlist.

Tasks.org

Best for: Android users who want an open-source, privacy-minded app with flexible sync.

Things 3

Best for: Mac and iPhone users who want a beautifully simple personal planner.

TickTick

Best for: Solo workers who want tasks, calendar views, habits and a Pomodoro timer in one app.

Vikunja

Best for: Technical users who want to host their own task app with several views.

How to choose a Todoist alternative

The right task app depends less on features and more on how you naturally work, and it's worth being honest about that. A tool you enjoy opening every morning beats a powerful one you avoid.

• Your device mix: some apps are built for Apple devices, others for Android, and others work in any browser.
• Capture speed: can you add a task in a couple of seconds, by typing, voice or email?
• Planning style: do you want a simple list, a calendar with time blocks, Kanban boards or a daily plan?
• Repeating tasks: check how well recurring work is handled, because it's where many apps struggle.
• Calendar link: decide whether tasks should appear next to your meetings.
• Sharing: if you work with a partner or a virtual assistant, check shared lists and assignments.
• Data ownership: look for easy export, and consider open-source options if privacy matters to you.

If tasks are only one part of your routine, my guide to productivity tools covers notes, focus and planning apps as well.

Questions to ask before you leave Todoist

• What do I like about my current setup that I can't lose, such as quick add or filters?
• Can I import my tasks, projects and labels, or will I need to rebuild?
• Does the free plan or trial limit projects, reminders, history or calendar views?
• Will my reminders and recurring tasks work in the same way?
• Does the new app work on every device I use daily?
• How long has the product been around, and is it still being updated?

A simple plan for switching Todoist alternatives

1. Export your tasks from your current app before you do anything else.
2. Choose one small project, such as this week's to-do list, and recreate it in the new app.
3. Use the new app alone for a week, without double-entering tasks.
4. Move recurring tasks next, checking that reminders fire on the right days.
5. Import or rebuild the rest, and archive the old app rather than deleting it straight away.

A calendar tool often pairs naturally with a task app, so have a look at my roundup of AI calendar apps too.

Why small to-do apps can be a smart pick

Small and independent task apps tend to do one thing carefully. They're often built by people who use them daily, and updates can reflect what users ask for. The things to check are how long the app has been maintained, whether your data can be exported and how you reach support. Open-source apps add the option to host the data yourself.

Do you make a to-do or task app? Tool makers can ask to be considered for a featured place on this list.

Final checks before you pick a task app

Shortlist two apps, then use each for a real week of tasks. Notice which one you open without being reminded. Choose the one that makes adding and finding tasks effortless, check the limits of the free plan or trial, and keep your export from the old app safe.

Frequently asked questions

Which kind of to-do app suits a solo worker?

Most solo workers do well with a simple list app that has quick capture, recurring tasks and a calendar view. If you plan your day in blocks, a planner that joins tasks to your calendar may suit you better.

Can I move my tasks from Todoist to another app?

Usually, yes. Most apps can import a file, but labels, filters and recurring rules may not move across perfectly, so check a small project first.

Are open-source to-do apps safe to rely on?

They can be, particularly for people who care about privacy. Check how actively the project is updated, how sync works and whether you want to host it yourself.

Do I need a premium plan to use a task app well?

Not necessarily. Many apps have a free plan that covers the basics, though limits on projects, reminders or views differ, so read the current plan details.

Should I use a task app or just a calendar?

A calendar is best for things that happen at a fixed time. A task app is better for things that need doing eventually, so many people use both together.