Whether you’re a small business owner or an employee at a multinational company, we could all use some help when it comes to keeping productive at work.
With the rise of remote working – and an increased demand for software solutions such as a
manufacturing execution system in industry – it’s clear that programs will become central to the way we manage our productivity. From keeping track of projects to hitting targets, software can help us stay focused as the world of work continues to change.
Below, we’ve put together a list of the top 4 software solutions to improve your productivity.
- Trello
Trello is a web-based app which uses lists to help you track your productivity. You can organise your tasks into different boards based on their urgency, due date, or whether or not you’ve started working on them.
One of the best aspects of Trello is that it’s compatible with a range of other everyday apps, from your Google drive and calendar to Mailchimp, Twitter, and Salesforce. This makes it easy for you to integrate different softwares, reducing the number of tabs you need to have open at once.
- Todoist
Todoist is an independent app which enables you to create a series of to-do lists – and the best part is it’s completely free! Whether you’re struggling to keep track of your tasks or even want to set reminders for your lunchbreaks or after work, Todoist makes it easy for you to map our your calendar and organise when everything needs to be done.
Like Trello, Todoist also enables you to share your lists with other people at your work place. This makes it much simpler for you to delegate tasks, particularly if your team is working remotely. It even allows you to track your daily, weekly, or monthly productivity trends, which are calculated based on the number of tasks marked as ‘complete’ from within the app.
This means Todoist – which is comptabile with both Android and iOS devices – is a great resource if you’re keen to change up your routine and keep track of your progress over time.
- Flow
Are you looking for a piece of software which doesn’t actually
feel like software? Then Flow could be the app for you. This productivity app (which is only available on iOS devices and costs just under $2 a month) is designed by the notebook brand Moleskine. Capturing the same pen and paper experience, Flow is essentially a virtual notebook which comes with a range of customizable paper types and pens.
Whether you want to jot down notes in a Zoom meeting, write yourself quick reminders, or even drag and drop tasks, Flow is a great choice for anyone who wants an app that feels old-school while bringing all the benefits of modern software.
- SaneBox
How many emails do you get a day? Research has shown that receiving unwanted emails can seriously disrupt employee productivity. According to estimates, the average UK worker receives roughly 40 emails a day, while 1 in 12 employees receives 100! This sounds staggering – but SaneBox, as its name suggests, is on a mission to put an end to the madness.
SaneBox is a software tool which enables you to filter your emails more effectively. This means you can say goodbye to an overwhelming inbox when you start your work computer every morning, diverting your productivity into tasks which actually need your attention.
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The short version: The right software tools can eliminate hours of manual work each week by automating repetitive tasks and keeping your team organized. Choosing solutions that integrate well with your existing systems ensures your team uses them and sees real productivity gains.
Frequently asked questions
How do I know which productivity software will work best for my team?
Start by identifying your biggest pain points. Are team members spending too much time on emails? Do projects lack clear timelines? Once you know what slows you down, look for software designed to solve that specific problem. Request free trials and have your team test them before committing to a paid plan.
Will switching to new software disrupt our workflow?
There will be an adjustment period, but the disruption is temporary. Set aside time for training and encourage your team to use the new tools on their actual work. Most people need two to three weeks to feel comfortable with new software. Start with one tool at a time rather than overhauling everything at once.
What should I look for in software integrations?
Check whether the software connects with tools your team already uses daily like email, project management platforms, or communication apps. Good integrations mean less switching between tools and more time spent on actual work. Read reviews from companies similar to yours to see which integrations matter most in practice.
How do I measure if the software is improving productivity?
Track metrics before and after implementation like time spent on specific tasks, project completion rates, or email volume. Talk to your team about whether the software feels faster and easier to use. The best measure is whether people have more time for meaningful work rather than just paperwork.
Published and maintained by the
Lilach Bullock team, covering marketing, AI and business growth.
