Qwilr shows three plans as of Nov 2026, Starter, Growth and Scale, each priced per user per month. Only Starter can be billed monthly; Growth and Scale are annual only and come with seat minimums.
Proposal software priced per user looks simple until you've read the small boxes under each plan. Qwilr makes interactive web-page proposals and quotes with e-sign, payments and analytics for sales teams, and on its page two numbers matter as much as the headline: the minimum number of seats and the number of documents included.
The seat minimums most readers miss
Starter includes 1 user. Growth has a minimum of 5 users and Scale a minimum of 10. So the per-user figure isn't what you'll be charged on those two plans; it's multiplied by at least that many seats, on annual billing, paid upfront for 12 months on annual plans, per the page.
Then there are the documents, and they're counted separately. Each plan includes a free allowance, 40 on Starter, 200 on Growth and 600 on Scale, and each extra document is charged at $2.50 per document pay as you go, or at a bundle rate. Starter on monthly billing includes no free documents at all.
Qwilr's three plans as of Nov 2026
| Plan | Price as shown | Billing basis | Main limit | Who it suits |
|---|---|---|---|---|
| Starter | $35 USD per user/month billed annually; $49 per user per month billed monthly (FAQ) | Annual billing (monthly available on Starter only) | 1 included user; 40 free documents (none on monthly Starter) | Page: essential tools for individuals and small teams |
| Growth | $55 USD per user/month | Annual billing only; annual plans are paid upfront for 12 months | Minimum 5 users; 200 free documents | Page: for growing teams that need more power |
| Scale | $75 USD per user/month | Annual billing only | Minimum 10 users; 600 free documents | Page: for enterprise teams with complex workflows |
Prices are in US currency, with AUD shown for customers in Australia and New Zealand, per the page.
Documents beyond the free allowance
If you're sending a lot of proposals, this is the section to read slowly. The page lists pay-as-you-go documents at $2.50 per document, and credit bundles that lower the per-document rate:
- 250 docs at $2/doc ($500), on any plan.
- 1,000 docs at $1.80/doc ($1,800), on Growth and Scale.
- 2,000 docs at $1.60/doc ($3,200), on Growth and Scale.
- 5,000 docs at $1.50/doc ($7,500), on Scale only.
Two more charges sit outside the plan figure, and they're easy to overlook. Payment collection through Qwilr carries small processing fees, which the page describes as typically no more than a few percentage points, and API access is listed with usage costs applying.
Moving up between the Qwilr plans
Starter already includes e-sign, analytics, QwilrPay, a set of CRM integrations, an AI assistant integration through MCP, API access and unlimited pages. Growth adds a dedicated customer success manager, automations, custom branding, identity verification, enhanced reporting, template-level settings and one further CRM integration. Scale adds conditional content, the Smart Proposal Engine, AI Prefill, premium design services, team-level permissions, chat support, enhanced API support and a further CRM integration.
So the jump to Growth is mostly about branding and automation, and the jump to Scale is mostly about content that changes by deal and team controls. If you're comparing proposal tools more broadly, our guides to proposal software for sales teams and Qwilr alternatives cover the options.
The Starter trial
The free trial is 14 days of Starter with full Starter features and no credit card required, and the page says pages stay live 30 days after the trial ends. No ongoing free plan is shown. Because the trial runs on Starter, it won't show you Growth or Scale features, and you'll want to ask for a look at those such as automations or conditional content.
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Plain advice on reading Qwilr's page
The page shows three per-user plans separated by seat minimums (1, 5 and 10), included documents (40, 200 and 600), and features such as automations and branding from Growth and conditional content from Scale. Only Starter can be billed monthly, and documents beyond the allowance are billed at $2.50 each or a bundle rate.
Count your sales seats and the proposals you'll send in a typical year before you compare plans; that's what the page's limits turn on. For a wider look at the tools around a proposal, see our list of CRMs for agencies.
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Frequently asked questions
How much is Qwilr as of Nov 2026?
The page shows, as of Nov 2026, Starter at $35 per user per month billed annually or $49 per user per month billed monthly, Growth at $55 per user per month and Scale at $75 per user per month, both annual only.
Does Qwilr have a minimum number of users?
Yes, on two plans. Starter includes 1 user, Growth has a minimum of 5 users and Scale a minimum of 10.
How many documents does Qwilr include?
Starter includes 40 free documents (none on monthly Starter), Growth 200 and Scale 600. Beyond that, documents are $2.50 per document pay as you go, or cheaper per document in bundles.
Is there a Qwilr free trial?
Yes. The page offers 14 days of Starter with full Starter features and no credit card required. No ongoing free plan is shown.
Can I pay for Qwilr monthly?
Only on Starter. Growth and Scale are annual billing only, and the page says annual plans are paid upfront for 12 months.
