Settle one thing first: do you want a notetaker that joins your calls as a visible bot, one that records without a bot, or one that records every calendar meeting automatically? After that, choose by focus: general notes, sales coaching, client work or privacy controls.
The first question when replacing MeetGeek is how the notetaker gets into your calls, because the tools below answer it in three different ways.
Bot, no bot, or everything on the calendar
MeetGeek's own page says it works with or without a bot, and the tools below split on exactly that question. Noota says it records meetings without a bot. Grain says bots are optional. Sembly goes the other way and says it records your calendar meetings automatically, which saves effort but means you need to be sure every one of those meetings is fine to record.
Here's what each approach does. A visible bot appears as a participant in the call. A bot-free recorder captures the meeting without one, so telling people is up to you. Automatic calendar recording captures the meetings on your calendar unless you switch it off for a given call. Decide which of those your clients and colleagues are comfortable with, and the shortlist gets much shorter.
Meeting notetakers from A to Z
In no particular order beyond the alphabet, here's what each vendor says its notetaker is for.
Avoma
Best for: Revenue teams who want forecasting and scheduling handled too, as the vendor says it automates both in one platform.
Fellow
Best for: Automatic action items alongside recordings, transcripts and summaries, according to the vendor.
Grain
Best for: Growing teams after account insights and coaching suggestions alongside notes, as the vendor describes it.
Krisp
Best for: Getting transcripts and action items the moment a call ends, which the vendor calls instant.
Noota
Best for: Teams wanting meeting data kept in Europe, as the vendor says it's hosted there and ISO 27001 certified.
Notta
Best for: Interviewers and researchers, since the vendor says it turns meetings, interviews or lectures into searchable text or visuals.
Read AI
Best for: Turning meetings into outcomes, in the vendor's words, with agents that recommend what happens next.
Sembly
Best for: Consultants who want notes with tasks and decisions, plus help preparing client proposals, as the vendor describes it.
Tactiq
Best for: Getting notes the moment a call ends; the vendor says calls are transcribed live and summarised instantly.
General notes, sales coaching or privacy first
General notetakers. Notta says it transcribes and summarises meetings. Read AI, the vendor says, uses email and calendar context in its summaries. Both are worth a look if you want notes from a wide mix of calls rather than one kind of meeting.
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Sales, coaching and client work. Avoma, the vendor says, combines note-taking with call coaching and CRM updates. For client work, look back at the automatic recorder above, which also says it writes notes with tasks and decisions. The test is simple: run one real sales call through each and see how much you'd still retype by hand.
Privacy and call quality. Fellow puts enterprise security and compliance controls at the front of its pitch and says it doesn't train AI on your data. Krisp pairs noise cancellation with an AI note taker, per its site. If data handling or background noise is as much of a worry as note-taking, start with those two.
For a broader start, see my small business notetaker guide, and if the visible bot is what bothers your clients, my piece on notetaker bots in client calls goes into that.
Make an AI notetaker with a different angle from these? Put it forward for a look at the next update.
The shortlist in a table
| Tool | Focus | Good for |
|---|---|---|
| Avoma | Sales meeting platform | Sales teams |
| Fellow | Meeting assistant | Teams wanting summaries and transcripts |
| Grain | Notetaker for teams | Capturing meetings on any platform |
| Krisp | Voice AI for meetings | Taking calls and notes in one tool |
| Noota | Meeting assistant | Drafting email replies after calls |
| Notta | Meeting transcription and notes | Turning talk into action plans |
| Read AI | Meeting summaries and search | Cross-platform meeting summaries |
| Sembly | AI meeting agent for client work | Client-facing professional services |
| Tactiq | Live transcription for calls | Google Meet, Zoom and Teams users |
Advice for recording client calls
Whatever you choose, tell everyone on a call that it's being recorded, every time, and give them a simple way to say no. Rules on recording calls vary between countries and sectors, so if you work with clients in regulated fields, check the requirements with your adviser or the relevant regulator before you switch any tool on.
Then check where transcripts are stored and who in your company can see them. If a notetaker shares summaries with everyone on the invite by default, check who receives them before a client call. Run one real internal meeting through your top two tools before you use either with clients, and read both outputs side by side. Look at three things: whether the action items match what was agreed, whether names are spelled right, and how easily you can correct a summary before it goes out.
- Say at the start of the call that it's being recorded, and why.
- Put a line about recording in your meeting invites.
- Check the default sharing settings for summaries and recordings.
- Find out where transcripts are stored and how to delete them.
- Turn off automatic recording for meetings that shouldn't be captured, such as HR conversations.
- Agree who on your team can edit or delete a summary after the meeting.
- Decide how long recordings are kept, and set the tool to delete them after that.
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Frequently asked questions
Must I tell people I'm recording a meeting?
Rules vary by country and situation, so check with your adviser or regulator. As a matter of courtesy, always tell everyone and give them the option to decline.
What's a bot-free meeting recorder?
It's a notetaker that records without adding a separate participant to the call, so there's no extra name in the attendee list.
Can a notetaker update my CRM?
Some sales-focused tools say they can. Check the vendor's integrations list for your CRM by name.
Are AI meeting notes accurate enough to rely on?
Treat them as a draft and skim the summary before you send it to anyone, paying attention to names and anything you'd act on.
Will a notetaker work with every video platform?
Several here name Zoom, Google Meet and Microsoft Teams on their own sites. If you also use Webex or phone calls, check support for those specifically.
