- Any.do alternatives side by side
- Ten to-do and planning apps to compare with Any.do
- The detail people miss when they leave Any.do: which devices it runs on
- List, planner or AI scheduler: which style suits you?
- Moving your tasks from Any.do
- Habits that make any to-do app work
- Which Any.do alternative suits which person
- Why a smaller to-do app can be a better fit
- My plain advice on replacing Any.do
- Frequently asked questions
A good Any.do alternative captures tasks quickly, shows what matters today and works on every device you use. Check platform support, calendar integration, shared lists, reminders and whether you prefer a simple list or a time-blocking planner. This page lists ten options in no particular order, then helps you pick a style of to-do app that suits how you work.
Any.do describes itself on its own site as a simple to-do list for you and your team, with apps for iPhone, Android, iPad, Mac, web, Windows, smart watches and browsers, plus a daily planner. That reach across devices is a big part of its appeal, so it's worth checking any alternative matches it.
Below are ten Any.do alternatives in no particular order, sorted alphabetically. Each description comes from the app's own website, re-checked today. For more ways to get through your week, my list of productivity hacks is a good companion.
Any.do alternatives side by side
In the free plan column, Yes means the app's own site describes a free version or free plan, or that it's free and open source. Trial only means a free trial with no ongoing free option. No means neither is stated. Free versions often limit advanced features.
| Tool | Type | Good for | Free plan |
|---|---|---|---|
| Akiflow | Time-blocking planner | Tasks and calendar in one place | Trial only |
| Amazing Marvin | Customisable task manager | Building a system that fits your brain | Trial only |
| Motion | AI planner | Automatic scheduling of tasks | Trial only |
| OmniFocus | Task manager | Powerful task management on Apple devices | Trial only |
| Structured | Visual day planner | A visual timeline of your day | Yes |
| Sunsama | Daily planner | Calm daily planning rituals | Trial only |
| Superlist | Task and notes app | Lists, notes and projects together | Yes |
| Things 3 | Task manager | Elegant task management for Apple users | Trial only |
| Tweek | Week planner | Simple weekly view | Yes |
| Vikunja | Open source task manager | Self-hosted lists, Kanban and Gantt | Yes |
Ten to-do and planning apps to compare with Any.do
Akiflow
Best for: Busy professionals who want to pull tasks from many apps into calendar blocks.
Amazing Marvin
Best for: People who want to switch features on and off to suit how they think.
Motion
Best for: Owners who want AI to slot tasks into their calendar around meetings.
OmniFocus
Best for: Apple users who want deep, structured task management.
Structured
Best for: People who like to see their day as a timeline, mostly on iPhone.
Sunsama
Best for: Professionals who want a guided daily plan that pulls in tasks and calendar.
Superlist
Best for: People who want tasks and notes side by side, from the team behind Wunderlist.
Things 3
Best for: Mac and iPhone users who want a beautiful, focused task manager.
Tweek
Best for: People who plan week by week and like a paper-diary feel.
Vikunja
Best for: Technical users who want an open source task manager they can host.
The detail people miss when they leave Any.do: which devices it runs on
Any.do runs across a long list of devices, and not every alternative does. From their own sites, some apps here are built for Apple devices, one is a visual planner centred on iPhone, and one is open source and self-hosted. If you switch between an Android phone and a Windows laptop, check each app's platform list before you move a single task.
List, planner or AI scheduler: which style suits you?
- Simple lists suit people who just need to capture and tick off tasks.
- Time-blocking planners suit people with packed calendars.
- AI schedulers suit people who'd rather not plan the day themselves.
- Weekly planners suit people who think in weeks, like a paper diary.
Moving your tasks from Any.do
- Export or list your active tasks and recurring reminders.
- Archive anything older than a month that you haven't touched.
- Recreate recurring tasks first, because they're easy to forget.
- Set up shared lists with family or colleagues.
- Use the new app for a full week before deleting the old one.
Habits that make any to-do app work
No app fixes a list that's too long. Pick three tasks that matter each day, put the rest on a later list and review everything once a week. The app is just a home for the habit.
Want AI doing the heavy lifting in your marketing?
I build the systems that handle the boring 80 percent, so you get your week back. Done properly, with the human kept in.
Which Any.do alternative suits which person
- Apple users have the widest choice of polished apps.
- Busy professionals may like time-blocking or AI planning.
- Families and teams need shared lists.
- Technical users may prefer open source.
Why a smaller to-do app can be a better fit
Smaller to-do apps often have a strong point of view, such as calm daily planning or a visual timeline, and that focus can suit you better than a do-everything app. Check how long the app has been around, whether it exports your data and whether it's still being updated.
If you'd like to bring AI into your planning, my list of ChatGPT prompts for productivity shows how I use AI to plan the week.
Do you make a to-do list or planning app? Tool makers can ask to be considered for a featured place on this list.
My plain advice on replacing Any.do
Check the app runs on every device you use, then pick the style that matches how you think: list, planner or AI scheduler. Use it for a week before deciding. The right to-do app is the one you open first thing every morning without thinking.
Frequently asked questions
What is Any.do?
Its own site describes a simple to-do list for you and your team, with apps across phones, computers, watches and browsers, plus a daily planner.
Which to-do apps work on Android and Windows?
Check each app's own platform list. Several here focus on Apple devices.
Are there free to-do apps?
Yes. Several here describe free versions or are free and open source.
What is time blocking?
It's scheduling tasks into specific blocks on your calendar, so your to-do list becomes a plan for the day.
Can AI plan my day?
Some apps automatically fit tasks around your meetings. Check the plan suits how you like to work.
Can I share lists with my family?
Many apps support shared lists. Check how shared tasks and reminders work.
How many tasks should be on today's list?
Fewer than you think. Three important tasks a day is a good starting point.
Should I use my calendar instead of a to-do app?
Some people do. Time-blocking apps blend the two, so tasks become calendar slots and you can see what fits in the day.
What if I keep abandoning to-do apps?
That usually means the system's too complicated. Try a simpler app with one list for today and one for later.
