HIPAA Compliant Email (2026): 10 Services for Healthcare Teams

If you're looking for HIPAA compliant email, you're choosing between switching mailboxes and protecting the one you've got. The providers below cover both, plus a few wider security platforms that protect email as part of a bigger job.

The ten options are listed alphabetically and in no particular order. Every line comes from each provider's own website, read on 2 Nov 2026 (as of Nov 2026), and every HIPAA statement here is the provider's own wording, attributed to the provider.

Healthcare email services compared

Tool	Type	Good for
Google Workspace	Email and collaboration suite with a HIPAA guide	Practices already on Google
HIPAA Vault	HIPAA hosting company with email encryption	Office 365 and Gmail encryption
Hushmail	Encrypted email and e-signable forms for healthcare	Therapists and behavioral health practitioners
LuxSci	Secure email, marketing and forms for healthcare	Email marketing and forms beside secure email
MailHippo	Encrypted email, forms and signatures	Keeping your current email address
Paubox	Email encryption and email security	Encrypted email for Google and Microsoft
Proofpoint	Email and data security with a healthcare page	Phishing, ransomware and patient data loss
RMail	Encrypted email service from RPost	Encrypted email with secure file sharing
Virtru	Data protection for email, files and collaboration	Gmail and Outlook encryption
Zivver	Secure business email and file transfer	Secure email and large files in one tool

Ten email services for healthcare teams

Google Workspace

Best for: Practices already on Google, with a guide written for security officers, compliance officers and IT administrators on how its cloud and workspace products support HIPAA.

HIPAA Vault

Best for: Adding encryption to the Office 365 or Gmail account you've already got, from a company that sells HIPAA email to solo and group practices.

Hushmail

Best for: Therapists and other practitioners who want email and e-signable forms in one product, with a separate option built for Canadian providers.

LuxSci

Best for: Healthcare email marketing from the same provider as secure email and forms, with high-volume transactional email also on its menu.

MailHippo

Best for: Keeping your current address and provider, with a SendSafe link for receiving secure email and industry pages for counselors, dentists and psychotherapists.

Paubox

Best for: Practices on Google or Microsoft that want encrypted email plus inbound threat protection, archiving and intake forms on one menu.

Proofpoint

Best for: Security teams in healthcare: its healthcare page talks about stopping phishing, ransomware and patient data loss while securing AI-driven workflows.

RMail

Best for: Sending encrypted email with secure file sharing and what its page calls auditable proof of fact of GDPR and HIPAA privacy compliance.

Virtru

Best for: Protecting data shared by email and files, with versions for Gmail and Outlook and HIPAA listed in its compliance menu.

Zivver

Best for: Moving large files and secure email through one tool, from a vendor that names HIPAA beside GDPR, NIS2 and DORA and has announced it's joining Kiteworks.

A whole HIPAA email product, or encryption added to the inbox you've got?

This is the split to understand before you compare anything: some providers sell HIPAA email as a complete product with forms and signatures, while others add encryption to an email or file tool you already use. Hushmail offers HIPAA-compliant email and forms built for healthcare professionals, and MailHippo lists HIPAA compliant signatures. Paubox, by contrast, lists encrypted email for Google and Microsoft.

• Email built around healthcare (five tools). Complete services or add-ons sold to practices, from a therapist's encrypted inbox to secure marketing email. LuxSci and HIPAA Vault sit here too.
• Wider security and data protection (four tools). Virtru, Zivver, RMail and one more protect email as part of a bigger job, from file sharing to phishing. The fourth is a security product with a healthcare page, not a mailbox.
• The big suite (one tool). Google publishes its own guide to how its cloud and workspace products support HIPAA, written for the people who set them up.

What Google's own guide says about certification

One line in Google's HIPAA guide is worth reading before you trust any badge. Google says the U.S. Department of Health and Human Services doesn't offer a certification program for HIPAA compliance, and it describes complying with HIPAA as a shared responsibility between you and Google.

That's Google talking about its own products. Still, it's a useful way to read every other page on this list: each HIPAA line is the provider describing what its product does, so ask what sits behind it.

Questions to put to a healthcare email provider

1. Do you want a new mailbox, or encryption added to Google, Microsoft or the address you already use?
2. Do you also need secure forms, e-signatures or email marketing from the same provider?
3. How does a patient open an encrypted message on their side?
4. Which agreements does the provider offer, and on which plan?
5. Do you see patients in Canada as well as the US?

Email is one part of the picture. My piece on signs a business takes information security seriously covers the habits around it.

Do you make a HIPAA email or encryption service? Tool makers can ask to be considered for a featured place on this list.

My advice on picking an email service for a practice

Start with where your email lives today. If your practice already runs on Google or Microsoft, an encryption add-on keeps your address and your workflow, and that's the least disruption. If you're a small practice starting fresh, or you want forms and signatures from one provider, a complete healthcare email service is simpler. Either way, read the provider's own HIPAA page, ask for its agreement in writing, and send a test message to a colleague before a patient ever sees one.

If you're also working on how your clinic finds new patients, my guide to digital marketing for small clinics is the next read.

Want your tool on this list? Featured spots and reviews here are paid partnerships. Here's how to partner with me.

Frequently asked questions

How do the providers on this list describe HIPAA compliant email?

In their own words, and the words differ. One offers HIPAA-compliant email and forms built for healthcare professionals, one lists encrypted email for Google and Microsoft, and another promises auditable proof of fact of GDPR and HIPAA privacy compliance.

Can I keep using Gmail or Outlook?

Several providers here add encryption to the inbox you already use: one lists encrypted email for Google and Microsoft, one sells encryption for Office 365 and Gmail, and one has versions for Gmail and Outlook. Google also publishes its own guide on how its products support HIPAA.

Is there HIPAA email that lets me keep my current address?

Yes. One provider on this list says it works with your current email address and with any email provider, and gives you a SendSafe link for receiving secure messages.

Which of these is a security product rather than an email service?

Four tools here protect email as part of a wider security or data protection platform. One of them is a security vendor whose healthcare page is about stopping phishing, ransomware and patient data loss.

Is there an option for Canadian healthcare providers?

One provider here has a separate option built for Canadian providers, which it says is designed to meet PIPEDA and provincial privacy laws.

Which providers offer email marketing for healthcare?

One provider here lists HIPAA compliant email marketing and secure forms beside secure email, and describes its marketing product as built for PHI-safe personalization.