Squarespace invoicing lets you bill clients and wholesalers from the Invoices panel: you add the client, line items, tax and an optional discount, then email a branded invoice they pay on a secure page. It sits alongside projects, where you send proposals, estimates and contracts before you bill, and it's separate from the invoices Squarespace sends you for your own plan.
Here's the catch if you sell physical items on an invoice. You need a flat rate shipping or local pickup option in your store, because carrier-calculated and weight-based shipping aren't supported for invoices. Without a flat rate or pickup option, your client can't get through checkout and can't pay. And if you have weight-based options cheaper than your flat rate, they still show at checkout and you can't hide them.
Set these up before your first invoice
- A payment processor connected to your site.
- Up-to-date business information and a valid reply-to email address. If the reply-to address isn't valid, invoices won't send.
- Any tax rates you need to charge.
- Flat rate shipping or local pickup, if you're invoicing for physical products.
- Your invoice number format. Numbers are a random string by default; switch to a prefix and sequential numbers in Invoice settings if your bookkeeping needs them.
That last one matters because you can't edit an invoice number later. Squarespace says invoice payments don't carry a Squarespace transaction fee, though your payment processor's fees still apply. If you're working out which plan you'd need first, start with whether Squarespace is free.
How to send a Squarespace invoice
- Open the Invoices panel and click Create invoice, or Recurring invoice for a scheduled series. You can also start one from the Projects page.
- Add or find the client. To link the invoice to a project, pick the client whose email matches the project.
- Add extra client details if you need them, such as company name, billing and shipping addresses or a tax ID.
- Name the invoice, add a memo and due date, and up to 6 custom fields such as a PO number or VAT details.
- Add line items with a whole-number quantity and cost, switch on Collect tax if it applies, and add a discount if you want one.
- Preview the PDF, then send it now or switch on Send later to schedule it.
Sales tax on services is worked out from your client's billing address, and on physical products from the shipping address. You can't add images to line items. Clients get an email titled Invoice from your site title, sent from a Squarespace no-reply address, and they click Pay invoice to pay. You both get a confirmation, and the payment shows in your Orders panel.
Reminders, deposits and offline payments
Reminder emails are on by default for new invoices. You can't change their wording or timing, and they stop after the fourth one or once the client pays. You can see which ones are scheduled and sent in the invoice's Activity tab.
| Reminder | When it's sent, as of October 2026 |
|---|---|
| First | 3 days past due |
| Second | 7 days past due |
| Third | 14 days past due |
| Fourth | 30 days past due |
There's no deposit setting. To take a deposit, send one invoice for the deposit and a second for the balance once it's paid. For services like workshops or retreats, Squarespace suggests a payment plan on the product instead, so clients pay in instalments at checkout. If a client pays by cash, cheque or bank transfer, mark the invoice as paid, on a computer only. That records the full invoice amount, which you can't edit, and it creates a pending order that triggers a new order email you can't switch off.
What you can and can't change after sending
Editing a sent, unpaid invoice cancels the original and sends your client a new one. You can cancel a sent invoice, and your client is notified and can't pay it. You can only delete drafts, never invoices you've sent or cancelled. You can't move an invoice to a different client email, even while it's a draft; you delete or cancel it and start again. Only sent invoices download as PDFs, and you can only print a receipt once an invoice is paid.
Refunds go through the order in your Orders panel, and you can refund part of the amount. Processor fees on invoice payments aren't refunded. If you marked an invoice paid after an offline payment, you'll need to return the funds to your client yourself. Deleting a client's contact also changes their invoices: paid ones keep their status, scheduled ones become drafts, and unpaid ones are cancelled.
Proposals, estimates and contracts
Before you bill, you can send documents from a project on the Basic, Core, Plus, Advanced, Business, Commerce Basic and Commerce Advanced plans. There are three templates: a proposal giving an overview of your business and services, an estimate setting out the work and costs, and a contract with your terms. You can add acceptance, card, image banner and text sections, and style them with your site's colours and fonts.
Add an acceptance section if you want the client to accept the document. When they click Accept, you both get an email with the document attached and its status changes to Accepted. Each document goes to the one client email on the project, with no extra recipients, but you can duplicate it for other clients. You can edit and re-send until it's accepted. Deleting an unaccepted document can't be undone, and anyone who follows the old link lands on a 404 page.
Finding the invoices Squarespace sends you
Your own bills live in the Billing panel under Invoices, with the newest at the top. Owners, administrators and contributors with billing permissions can see them. Squarespace doesn't email or post them, or tell you when a new one arrives. Domain invoices sit under that domain's Billing tab in the Domains dashboard, and if you have several sites, each one has its own.
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You can change the name on future invoices by updating your card billing details, and the language by changing your account language, but the layout can't be customised. Invoices print one at a time, not in bulk. If your bank statement shows more than the invoice, it's usually a bank fee or several Squarespace charges combined, which appear as SQSP*INV.
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My verdict on Squarespace invoicing
I'd use it if you sell services and already run your site on Squarespace, because the reminders run themselves and proposals, contracts and invoices sit in one project. Skip it for complex product orders with weight-based shipping, or if you need a dedicated billing tool with deposits built in. In that case, compare it with Stripe invoicing before you commit. Set your number format and shipping options before the first invoice goes out.
Frequently asked questions
Can I edit a Squarespace invoice after sending it?
Yes, but editing a sent, unpaid invoice cancels the original and sends your client a new one.
Does Squarespace send invoice reminders?
Yes. Up to four automatic reminders go out at 3, 7, 14 and 30 days past due, and they stop when the client pays. You can't customise them.
Can I take a deposit with a Squarespace invoice?
Not with one invoice. Send one invoice for the deposit and a second for the remaining balance after the deposit is paid.
Where do I find my own Squarespace invoices?
Open the Billing panel and click Invoices. Domain invoices are under the domain's Billing tab in the Domains dashboard.
Can I delete a sent Squarespace invoice?
No. You can only delete drafts. You can cancel a sent invoice so the client can't pay it.
