The right OneDrive alternative depends on what you need: encrypted storage suits sensitive client files, business file platforms suit teams that need admin controls, and self-hosted sync suits companies that want their files on their own servers. Check how deleted files are kept, because recovery windows differ a lot between services.
OneDrive comes bundled with Windows and Microsoft 365, which makes it the default for millions of people. But default isn't always right, especially if you work across Mac and Windows, need stronger privacy, or want files on your own servers.
Below are ten alternatives in no particular order, sorted alphabetically, from small privacy-focused services to established business platforms. Each description comes from the service's own website, re-checked today. If you're organising business files more widely, my guide to the best document management software covers the system around storage.
Think about who needs access. Personal storage is simple, while team storage needs permissions, shared folders and a way to remove access when someone leaves.
OneDrive alternatives at a glance
In the free plan column, Yes means the service's own site describes a free plan or free storage, Trial only means a time-limited trial, and No means neither is stated. Business features often need an upgraded plan.
| Tool | Type | Good for | Free plan |
|---|---|---|---|
| Box | Cloud content platform | Business file sharing with controls | Yes |
| Egnyte | Business file platform | Hybrid storage for regulated teams | Trial only |
| Filen | Encrypted cloud storage | Private storage on a tight setup | Yes |
| IDrive | Cloud backup service | Backing up several computers | Yes |
| Internxt | Encrypted cloud storage | Open-source, privacy-first storage | Yes |
| Koofr | European cloud storage | Connecting several clouds in one place | Yes |
| Nextcloud | Self-hosted collaboration platform | Files on your own server | Yes |
| Seafile | Self-hosted file sync | Fast sync for large file libraries | Yes |
| Tresorit | Encrypted business storage | Confidential client files | Trial only |
| Zoho WorkDrive | Team file management | Team folders in a business suite | Trial only |
Ten cloud storage options to consider instead of OneDrive
Box
Best for: Businesses who want secure file sharing, permissions and integrations with business apps.
Egnyte
Best for: Companies that need cloud and on-site file access with governance features.
Filen
Best for: Individuals who want end-to-end encrypted storage with simple apps.
IDrive
Best for: Households and small offices who want to back up several computers and phones to one account.
Internxt
Best for: Privacy-minded users who want encrypted storage built on open-source software.
Koofr
Best for: People who want European storage that can also connect other cloud accounts.
Nextcloud
Best for: Businesses who want file sync, sharing and collaboration on servers they control.
Seafile
Best for: Teams who want fast, reliable file sync on their own servers.
Tresorit
Best for: Professionals who handle confidential documents and want end-to-end encryption.
Zoho WorkDrive
Best for: Small businesses who want shared team folders inside a wider business software suite.
How long deleted files can be restored
This is worth knowing before you rely on any service. Microsoft's own support page says personal OneDrive accounts can restore files deleted within the last 30 days, while work or school accounts can restore files deleted within the last 93 days, unless an administrator changed the setting.
Every alternative has its own recovery window and version history, and the free plans are usually the shortest. Check how long deleted files and old versions are kept, especially if you're protecting client work against mistakes or ransomware.
Business features worth checking
- Admin controls: add and remove people centrally.
- Sharing limits: expiry dates and passwords on links.
- Version history: how many old versions are kept.
- Encryption: who holds the keys to your files.
- Office editing: can you edit documents in the browser?
Moving files out of OneDrive
- Make sure every file is downloaded to your computer, not online-only.
- Copy everything into the new service's sync folder.
- Check large folders and shared items arrived intact.
- Update shared links you've sent to clients.
- Keep OneDrive for a month before removing your files there.
Signs it's time to move
- Mixed devices: your team uses Macs and Windows equally.
- Client confidentiality: contracts demand stronger encryption.
- Data location: clients ask where files are stored.
- Sync problems: constant conflicts and stuck uploads.
If you're backing up chat history at the same time, here's how to see your WhatsApp backup in Google Drive.
Write down where each type of file lives once you've moved. A one-page storage map saves hours of searching later.
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It's also worth telling clients when your sharing links change. A short note with the new folder link stops them emailing old attachments back and forth.
Do you make cloud storage services? Tool makers can ask to be considered for a featured place on this list.
My plain advice on OneDrive alternatives
If you live in Microsoft 365 all day, OneDrive is probably still the easiest choice. Switch when you have a clear reason, such as privacy, cross-platform teams or running your own servers.
And remember that sync isn't backup. A deleted file syncs everywhere, so keep a separate backup of anything you can't afford to lose.
Frequently asked questions
What is the best alternative to OneDrive?
It depends on your needs. Encrypted services suit privacy, business platforms suit teams and self-hosted tools suit full control.
How long does OneDrive keep deleted files?
Microsoft says personal accounts can restore files deleted within 30 days and work or school accounts within 93 days, unless an admin changes it.
Is OneDrive end-to-end encrypted?
Not by default for most files. Encrypted alternatives give stronger privacy.
Can I use another service with Microsoft Office?
Yes. You can save Office files to other synced folders, though co-editing works best in Microsoft's own storage.
Is self-hosted storage worth it?
It can be for larger teams, but you take on the work of running and securing the server.
Can I turn off OneDrive on Windows?
Yes. You can stop it syncing or unlink your account in its settings.
Which alternative works on Mac and Windows?
Almost all of them have apps for both.
What's the difference between sync and backup?
Sync keeps the same files everywhere, while backup keeps separate copies you can restore.
Do these services have free plans?
Several do, usually with limited storage or features.
Can I share folders with clients?
Yes. Most services let you share a folder by link or invite, often with view-only or expiry options.
What happens to my files if I cancel?
Most services give you time to download your files, but check the notice period before you cancel.
Do I need business storage as a freelancer?
Not always. A personal plan with encryption and good sharing controls is often enough for one person.
