How to Create a Teams Meeting Link (Copy and Share It)

Every week someone asks me for 'the link' to a call. A client wants to join from their phone, a freelancer needs it for a calendar invite, a colleague is stuck in a car park. If you run a small business and use Microsoft Teams, knowing where that link lives saves a lot of awkward messaging.

The good news is that Teams creates the link the moment you set up a meeting. The slightly fiddly part is finding it again and copying it. I've followed Microsoft's own Teams support page below, so the button names should match what you see, although menus can differ a little between app versions.

Getting a Teams meeting link from your calendar

This is the route I'd use for any call with a date and a time. According to Microsoft's help, you schedule it in the Teams calendar and the link comes with it:

1. Open Teams and select the Calendar icon.
2. Pick a timeslot on the calendar, or select New.
3. Add the meeting details and the people you want to invite.
4. Turn on the Teams meeting toggle. This is the switch that attaches a joining link.
5. Select Save.

Microsoft says meetings you schedule in Teams automatically appear in your Outlook calendar too, and the reverse is true as well. So a call booked in Outlook is a Teams call you can find from either app.

Copying the Teams join link to paste somewhere else

Once the meeting exists, you don't have to hunt through the invitation text. Microsoft's help gives this short route:

1. Create the meeting, or open an existing one from your Teams calendar.
2. At the top of the meeting details, select Share.
3. Choose Copy join link.
4. Paste it into a chat, a post or an email.

That's the link to send to a client who isn't in your calendar. If you'd rather not send it separately at all, add them as an attendee in the steps above so the invitation carries it for them.

Making a Teams meeting link from a chat

Sometimes the call comes out of a conversation. You're already chatting with someone, it's getting complicated and you say 'let's just talk'. Microsoft describes a route that stays inside the chat:

1. Select the Chat icon in Teams and open the conversation.
2. Select More chat options at the top of the chat.
3. Select Schedule a meeting.
4. Add the meeting details.
5. Select Send.

The people in that chat get the invite, so nobody has to ask where the link is.

Creating a Teams meeting link for a channel

If your team uses channels, the meeting can sit there instead. Microsoft's steps are:

1. Select the Teams icon, then pick the team.
2. Next to Meet now, open the dropdown arrow.
3. Select Schedule a meeting.
4. Add any attendees who are outside the team.
5. Select Send.

Everyone on the team receives a personal invite, according to Microsoft. One catch worth knowing: channel meetings aren't available in private channels, so a private group needs a normal calendar meeting or chat meeting instead.

Teams meeting link or Meet now: which should you use?

Meet now is the button for 'we need to talk right this minute'. A scheduled meeting is better when other people need warning. Microsoft's scheduling page mentions the Meet now button when it explains channel meetings, but it doesn't walk through copying a link from an instant meeting, so I won't guess at those steps for you. If you need a link you can send ahead of time, scheduling is the route that's clearly documented.

Where you start	How you get the link
Teams calendar	Schedule it with the Teams meeting toggle on, then Share and Copy join link
A chat	More chat options, then Schedule a meeting, then Send
A channel	Dropdown beside Meet now, then Schedule a meeting, then Send
Outlook	Schedule there and the dial-in number and conference ID are included automatically

Sharing a Teams meeting link with clients who don't use Teams

Clients are the reason I care about this. Someone outside your organisation can still be invited, because you add them as an attendee or paste the join link into an email. I'd put the link near the top of the message, say the date and time in the person's own time zone, and give them a name to contact if the link doesn't open.

If you're still choosing software for your team, my roundup of collaboration tools for teams compares Teams with the other options small businesses use.

If you can't find the Teams meeting link

When the link seems to be missing, work through this list in order:

1. Open the meeting from your Teams calendar and look for the Share button at the top of the details.
2. Check you switched on the Teams meeting toggle when you created it. A calendar event without that toggle is just an appointment.
3. If you're in a private channel, remember Microsoft says channel meetings aren't available there. Use a calendar or chat meeting.
4. If you scheduled in Outlook, look in the invitation for the dial-in number and conference ID Microsoft says are added automatically.
5. If a work or school account is involved, an administrator may have changed what you can do. Ask them, or contact Microsoft through its support pages.

Before you send the link, open it yourself once to check it goes where you expect. It takes a few seconds and it's much better than finding out when a prospect is waiting on the other end.

Keeping your Teams meeting link tidy

A few habits help. Give the meeting a clear title, because clients see it in their calendar. Paste the link only into messages meant for the right people, since anyone with a link may be able to try to join. And if your plans change, update the existing meeting rather than creating a second one, so you don't end up with two links floating around.

If most of your team works from different places, my piece on what makes a good collaboration tool for remote teams is worth reading before you commit everyone to one app.

Frequently asked questions

How do I create a Teams meeting link?

Open the Calendar in Teams, pick a timeslot or select New, add details and attendees, turn on the Teams meeting toggle and select Save. The meeting then carries a joining link.

How do I copy a Teams meeting link?

Open the meeting from your Teams calendar, select Share at the top of the meeting details, choose Copy join link and paste it into a chat, post or email.

Can I create a Teams meeting link from a chat?

Yes. Select More chat options at the top of the chat, choose Schedule a meeting, add the details and select Send. The people in the chat receive the invite.

Does a Teams meeting link appear in Outlook?

According to Microsoft, meetings you schedule in Teams automatically appear in your Outlook calendar and the reverse is also true. Meetings scheduled from Outlook include the dial-in number and conference ID.

Can I schedule a Teams meeting in a private channel?

Microsoft says channel meetings aren't available in private channels. Use a calendar meeting or a chat meeting instead.