To connect Asana to Zapier, use Zapier's Asana app. Triggers include New Task, Completed Task, Task Moved to Section and New Comment on a Task, and actions include creating tasks, subtasks and projects. Some triggers are instant, while others poll every 15 minutes on Zapier's Free plan as of Nov 2026. Asana's API limits apply to the connection.
What do you want to happen, and when? That's the question that decides your Asana Zap. Zapier's Asana app has a long list of triggers and actions, and a few of them behave differently from how their names suggest, so it pays to know the menu before you build.
Asana events that can start a Zap
| Trigger | Timing | Worth knowing |
|---|---|---|
| New Task | Instant | Fires when a task is created |
| Task Moved to Section | Instant | Needs the workspace, project and section selected |
| New Comment on a Task | Instant | Good for routing feedback |
| Completed Task | Polling | Doesn't fire on completed subtasks |
| New Team | Polling | Checked on a schedule |
Zapier also lists New Story, New Subtask, New Attachment Added to Task, Tag Added to Task, Updated Task, New Project, New Completed Subtask and New Tag Created. Polling triggers are checked every 15 minutes on Zapier's Free plan, as of Nov 2026, so they won't feel instant.
What a Zap can do in Asana
- Create Task, and Create Task From Template, which needs the workspace, task template and task name.
- Create Subtask, which adds a subtask to an existing parent task with fields such as description, assignee, followers, tags and custom field info.
- Create Project and Create Project From Template.
- Add Tag to Task, plus search and find-or-create steps.
Building your first Asana Zap
- Create a Zap and choose Asana as the trigger app, then pick a trigger such as New Task or Task Moved to Section.
- Connect your Asana account and choose the workspace and project the trigger should watch.
- Run the trigger check with a real task so Zapier can read the event.
- Add an action, such as Create Task or Create Subtask in Asana or a step in another app, and map fields from the trigger.
- Turn the Zap on. Nothing runs until it's on.
A common first build is a form or email that creates an Asana task, with Create Task From Template doing the heavy lifting so every request arrives with the same checklist. For more ideas on structuring the work inside Asana, see my guide to Asana workflows.
Completed Task won't catch your subtasks
Zapier's Asana integrations page flags this one. Completed Task triggers when a task in a project or workspace is marked completed, but it doesn't trigger on completed subtasks. There's a separate New Completed Subtask trigger for those. And since Completed Task is a polling trigger, it checks only every 15 minutes on the Free plan, as of Nov 2026, so not every Asana trigger is instant. If a Zap seems slow or silent, check which trigger it uses.
Asana's own API limits
Every Zap talks to Asana through its API, so Asana's limits apply. Asana's developer docs give 150 requests a minute on Free domains and 1,500 on higher-tier domains, per token, as of Nov 2026. Duplication, instantiation and export endpoints are limited to 5 concurrent jobs per user, and search is limited to 60 requests per minute. A small team's Zaps won't come near those, but a Zap that searches Asana on every run can, if it runs often.
How other project tools limit automations
Trello's API allows 300 requests per 10 seconds per API key and 100 per 10 seconds per token, which governs any automation tool connected to it. ClickUp's API is limited per token per minute by Workspace plan, from 100 up to 10,000. If you're weighing Zapier against another automation platform, my n8n and Zapier comparison sets out the differences.
My advice for reliable Asana Zaps
Start Zaps on the instant triggers where you can, such as New Task or Task Moved to Section, so things happen straight away. Use New Completed Subtask when subtasks matter, and lean on task templates so every created task looks the same. Avoid search steps in high-volume Zaps, and you'll stay well clear of Asana's limits.
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Frequently asked questions
Which Asana events can start a Zap?
New task, completed task, task moved to a section, new comment, new subtask, tag added and more.
Does Completed Task fire for subtasks?
No. Use New Completed Subtask.
Can Zapier create Asana projects?
Yes. Create Project and Create Project From Template actions exist.
Is it instant?
Some triggers are Instant; others poll every 15 minutes on the Free plan, as of Nov 2026.
Will Asana rate limits affect my Zap?
Asana limits requests per token, 150 a minute on Free domains as of Nov 2026.
