For a team on a free plan, ClickUp's Free Forever plan allows unlimited free members with 60 MB of storage; for one or two people, Asana Personal and monday.com Free both work, and Redmine or OpenProject's Community edition suit teams happy to self-host.
Every project tracker has a free plan now. The question is where each one stops. As of Nov 2026, these are the free-plan limits each tool lists on its own pricing page, followed by a plain guide to who outgrows which plan first. No currency here: if it's not free, it's not on this page.
It's worth knowing how far this kind of tool can stretch. Depending on its sophistication, project management software can handle estimation and planning, scheduling, cost control, budget management and resource allocation.
Free-plan limits, tool by tool
| Tool | Free plan name | People | Main limit | Worth knowing |
|---|---|---|---|---|
| ClickUp | Free Forever | Unlimited free members | 60 MB storage | Unlimited tasks and subtasks; no credit card required |
| Asana | Personal | 2 users | Up to 100 MB per file | Unlimited tasks, projects and storage; 100+ free integrations |
| monday.com | Free | Up to 2 seats | Up to 3 boards and 3 Docs | 200+ templates, 8 column types, iOS and Android apps |
| Notion | Free | Pitched at individuals | A per file size limit may apply | Databases with subtasks and dependencies; trial of Notion AI |
| Trello | Free | Individuals or small teams | Not listed on the pricing page | Boards for keeping work organised |
| OpenProject | Community edition | Self-hosted | Some features held for Enterprise | Free and open source |
| Redmine | Open source | Self-hosted | You run it yourself | Gantt chart, calendar, time tracking, per project wiki |
What each free plan is good at
ClickUp Free Forever is the most generous on people. It lists unlimited tasks and subtasks, unlimited free members, collaborative Docs, Kanban boards, a calendar view, sprint management, time tracking, two-factor authentication, 24/7 support and 1 form. It also gives a ClickUp Brain trial of 500 credits per workspace. The squeeze is storage: 60 MB fills up quickly once people start attaching files.
Asana Personal is free forever for one or two people managing personal projects. You get unlimited tasks and projects and unlimited storage, with a cap of 100 MB per file, and Asana says you can connect it to Slack, Google Drive, Zoom and 100+ apps.
monday.com Free is free forever for up to 2 seats, with up to 3 boards and up to 3 Docs. You also get 200+ templates and 8 column types. Three boards is enough for a side project or a small client list, not for running a business.
Notion Free is aimed at individuals organising personal projects and life. It includes databases with subtasks, dependencies and custom properties, basic forms, basic sites, Notion Calendar, basic connections to tools like Slack and Google Drive, and a trial of Notion AI. Notion notes a per file size limit may apply to uploads.
Trello describes its free plan as being for individuals or small teams looking to keep work organised. Its pricing page doesn't list the free plan's specific limits, so check them in the app before you build your whole workflow around it.
OpenProject Community edition and Redmine are the open source route. OpenProject says it continues to invest in its free and open source Community edition and regularly moves features from Enterprise into it. Redmine is released under the GNU General Public License v2 and covers multiple projects, role based access control, issue tracking, Gantt charts, a calendar, time tracking and a wiki and forum per project. Both are self-hosted, so the cost is your time, not a fee.
Who outgrows what
- You're a freelancer or solo business owner. Asana Personal or Notion Free will last you a long time. You'll only outgrow them when you start bringing other people in.
- You've got a small team and lots of files. ClickUp will take everyone on free, but you'll hit the 60 MB storage limit first. Link files from your cloud drive instead of uploading them.
- You've got two people and a handful of projects. monday.com Free works until you need a fourth board.
- You've got three or more people and want it free. Asana Personal and monday.com Free both stop at two. ClickUp Free Forever is the one that doesn't cap members.
- You've got someone technical and care about owning your data. Redmine or OpenProject Community edition, self-hosted.
The catch on free plans
The limit that bites isn't usually the one you check first. People compare user counts, but on ClickUp it's storage, on monday.com it's boards, and on Asana it's the jump from two people to three. Look at the one limit you'll hit as you grow, not the headline. If you're comparing paid tools for your marketing too, our guide to what social media tools cost uses the same logic. And if you're tracking social campaigns as projects, see our pick of social media management tools.
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What the pricing pages leave out
None of these pages tells you how much of your existing data you can export when you leave a free plan, and Trello's pricing page doesn't spell out its free limits. Ask before you commit years of projects to any of them.
My verdict
For a solo business owner, Asana Personal is the safest free start: unlimited tasks, unlimited storage and a fair per-file cap. For a small team that wants everyone in without paying, ClickUp Free Forever, as long as you keep big files out of it. And if you've got the skills to host it, Redmine does the job without a subscription.
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Quick answers
Which free project tracker allows the most users?
ClickUp's Free Forever plan lists unlimited free members. Asana Personal allows 2 users and monday.com Free allows up to 2 seats.
How much storage does ClickUp's free plan include?
ClickUp's Free Forever plan includes 60 MB of storage.
Is Asana free?
Yes. Asana Personal is free forever for one or two people, with unlimited tasks, projects and storage and up to 100 MB per file.
Is there open source project tracker software?
Yes. Redmine is open source under the GNU GPL v2, and OpenProject offers a free and open source Community edition. Both are self-hosted.
