As of October 2026, Deputy's US pricing is $5 per user a month for Lite, $6.50 for Core and $9 for Pro, excluding taxes. Add-ons cost extra, including HR at $2 per user and payroll at $8 per user plus a $49 monthly base fee. Monthly Lite, Core and Pro plans also carry a minimum monthly spend of $30 per invoice.
Deputy is a scheduling, timesheet and time clock tool used mainly by shift-based businesses such as hospitality, retail and healthcare. Its per-user pricing is low, but two rules on the pricing page change the real cost for small teams: who counts as a user, and the minimum spend.
Deputy plans at a glance
| Plan | Price (US dollars, excluding taxes) | Best for | Free plan? |
|---|---|---|---|
| Lite | $5 per user per month | Basic scheduling, timesheets and time clocking | No |
| Core | $6.50 per user per month | Auto-scheduling, demand forecasting and wage budgets | No |
| Pro | $9 per user per month | Multi-location control, SSO and advanced timesheets | No |
| Custom | On request | Tailored setups | No |
Deputy says prices can be billed up front or in monthly instalments, and that price and availability of its AI features may change.
What each plan includes
Lite
Basic scheduling, timesheets and time clocking, labor law compliance, shift swaps and finding replacements, leave and availability management, basic reporting, messaging and a news feed, payroll and HR integrations, and self-serve onboarding.
Core
Everything in Lite, plus advanced scheduling, timesheet auto approval, biometric time clocking, advanced labor law compliance, micro-scheduling, auto-scheduling, demand forecasting, labor optimization, wage and labor budgets and a customer success manager.
Pro
Everything in Core, plus custom access levels, advanced timesheets, location hierarchies, pay centers, single sign-on, a dedicated customer success manager, a sandbox environment and 24/7 live chat. The Analytics+ and Messaging+ add-ons are included.
Add-ons
| Add-on | Price (US dollars, excluding taxes) | Notes from Deputy's page |
|---|---|---|
| Deputy Payroll enabled by Paycor | $8 per user per month, plus a $49 monthly base fee | Available on annual Core and Pro plans in the US; fees vary by business size |
| HR | $2 per user per month | Free for 30 days; available on all plans in the US, UK and Australia |
| Messaging+ | $1.95 per user per month | Free for 30 days; included in Pro |
| Analytics+ | $1.50 per user per month | Free for 30 days; included in Pro |
Deputy also says you save 10% on add-ons by paying annually.
The two rules that change the bill
Here's the sourced insight that matters most for small teams. First, Deputy's FAQ says all users, administrators and supervisors are considered users and count toward your total. Your managers aren't free seats.
Second, there's a minimum monthly spend on monthly Lite, Core and Pro plans, from 1 September 2025: $30 in the US or AUD $30 in Australia, and £20 in the UK, per invoice. Deputy says it helps cover set-up and support costs. For a very small team on Lite, the minimum, not the per-user price, may decide what you pay.
Annual vs monthly billing
- On an annual plan you're charged up front for the year on the day you upgrade.
- Extra fees during the year, such as additional users or SMS, are charged at the end of the month at the monthly rate of your plan.
- On an annual plan you can add users, but you can't change plan or lower the number of employees on the account.
- You can cancel before the 12 months are up, but Deputy says there are no refunds.
- A new user added for the first time is charged at the full monthly per-user price.
Deputy also says it will always respect a free trial period: if you upgrade before the trial ends, you don't start paying until it does.
Want AI doing the heavy lifting in your marketing?
I build the systems that handle the boring 80 percent, so you get your week back. Done properly, with the human kept in.
Is Deputy worth it?
For shift-based teams that need rosters, clock-ins and timesheets in one place, Deputy's per-user prices are competitive. Lite covers the basics; Core is where the automation (auto-scheduling and demand forecasting) lives, and that's usually the reason to pick Deputy over a simpler tool. Pro makes sense for multi-site businesses that need location hierarchies and SSO.
Compare it with our list of Deputy alternatives, our roundup of the best employee scheduling software and our guide to the best time clock apps.
Who Deputy suits, and who it doesn't
Deputy is built around shifts. If your staff work fixed office hours and you mainly need to track time against client projects, a project time tracker will usually fit better. If you run a cafe, shop, clinic or warehouse with rotating rosters, staff who swap shifts and managers who approve timesheets before payroll, that's exactly the workflow Deputy's plans are organised around. The add-ons let you start small and bolt on HR or payroll later rather than paying for everything up front.
How to estimate your Deputy cost
- Count every person who'll use it, including managers and supervisors.
- Pick the plan, then multiply by the per-user price.
- Add any add-ons you need per user, plus payroll's monthly base fee if you'll use it.
- On a monthly plan, check whether the total is below the minimum monthly spend for your country.
- Decide on annual billing only once you're sure of the plan, since it can't be changed during the year.
The verdict
Deputy is good value per user, but read the small print before you budget. Every manager is a paid user, monthly plans have a minimum spend, and annual plans lock you into your plan for the year with no refunds. If you're a small shift-based team, start monthly on Lite or Core, then move to annual once you know what you need.
Frequently asked questions
How much does Deputy cost?
As of October 2026, Deputy's US prices are $5 per user per month for Lite, $6.50 for Core and $9 for Pro, excluding taxes. Add-ons such as HR, payroll, Messaging+ and Analytics+ cost extra.
Does Deputy have a minimum monthly charge?
Yes. Since 1 September 2025, monthly Lite, Core and Pro plans have a minimum monthly spend per invoice of $30 in the US, AUD $30 in Australia and £20 in the UK.
Do managers count as users in Deputy?
Yes. Deputy says all users, administrators and supervisors count toward the total number of users you pay for.
Can I get a refund on a Deputy annual plan?
Deputy says you can cancel an annual plan before the 12 months end, but there are no refunds, and you can't change plan or reduce employee numbers during the year.
