- Spa software compared side by side
- Ten spa booking and management tools
- Spa intake forms and health details: a data point worth knowing
- Questions to ask before you pick spa software
- Moving your spa diary to a new system
- Spa software mistakes that upset guests
- My plain advice on spa software
- Frequently asked questions
Spa software books treatments, manages therapists and treatment rooms, collects intake forms, sells packages and memberships, and takes payments at checkout. Day spas need easy online booking and room scheduling, med spas need clinical notes and consent forms, and hotel spas need links to the property system. This page lists ten options in no particular order.
A spa sells calm, but behind the front desk it's often anything but. Double-booked rooms, therapists with clashing breaks, paper intake forms and gift vouchers in a shoebox all chip away at the experience you're trying to create.
Here are ten spa software options in no particular order, sorted alphabetically. They range from tools for small day spas to platforms for med spas and resort spas. Two are big names and the rest are smaller or more specialised. Every description comes from each company's own website, re-checked today. Reviews matter hugely in this trade, and my guide to review management software shows how to collect more of them after each visit.
Spa software compared side by side
In the free plan column, Yes means the company's own site describes a free plan or free version, Trial only means a time-limited free trial, and No means neither is stated on the page I read. Offers change, so check each site before you rely on one.
| Tool | Type | Good for | Free plan |
|---|---|---|---|
| Aesthetic Record | Med spa EMR and practice software | Med spas with clinical charting needs | Trial only |
| Book4Time | Resort and hotel spa software | Hotel and resort spas | No |
| Boulevard | Salon and spa platform | Premium day spas and salons | No |
| DaySmart Spa | Management software for spas | Small day spas getting organised | Trial only |
| Mangomint | Salon and spa software | Spas that want front-desk automation | No |
| Meevo | Salon, spa and med spa software | Multi-location spa and salon groups | No |
| Pabau | Clinic and aesthetics software | UK aesthetic and wellness clinics | No |
| SalonBiz | Salon and spa software | Established salon and spa businesses | No |
| SpaSoft | Spa and activity management | Resort spas with activities and classes | No |
| Zenoti | Beauty and wellness platform | Large spa brands and chains | No |
Ten spa booking and management tools
Aesthetic Record
Best for: Med spas and aesthetic clinics that need charting, consent forms and before-and-after photos with bookings.
Book4Time
Best for: Hotel and resort spas that need spa bookings linked to the wider property and guest systems.
Boulevard
Best for: Upscale day spas and salons that want polished self-booking and a smooth checkout.
DaySmart Spa
Best for: Small day spas that want online booking, intake forms and customer messaging with a free trial.
Mangomint
Best for: Spas and salons that want automated front-desk tasks such as confirmations and waitlists.
Meevo
Best for: Spa and salon groups that need central reporting and inventory across several locations.
Pabau
Best for: Aesthetic and wellness clinics that want treatment records, forms and bookings together.
SalonBiz
Best for: Established salon and spa businesses that want booking, retail and staff tools in one place.
SpaSoft
Best for: Resort spas that also run classes and activities and need one schedule for everything.
Zenoti
Best for: Spa brands and chains that need enterprise features across many locations.
Spa intake forms and health details: a data point worth knowing
Most spa intake forms ask about allergies, pregnancy, injuries or medication. The Information Commissioner's Office says UK GDPR singles out data concerning health as special category data and gives it extra protection, alongside things like genetic and biometric data.
So the convenience of digital intake forms comes with a duty to keep them secure. Check where each tool stores forms, who on your team can see them and how long you keep them. Collect only what your therapists need. This isn't legal advice, so check the rules for your own setting.
Want AI doing the heavy lifting in your marketing?
I build the systems that handle the boring 80 percent, so you get your week back. Done properly, with the human kept in.
Questions to ask before you pick spa software
- Room and therapist scheduling: can it stop two treatments booking the same room?
- Online booking: can guests book add-ons and couples' treatments themselves?
- Intake and consent forms: sent before the visit and stored securely?
- Packages, memberships and gift vouchers: sold online and tracked?
- Retail stock: product sales and stock levels at checkout?
- Clinical notes: needed if you offer aesthetic or medical treatments?
- Hotel links: charging treatments to a room, if you're a hotel spa?
Moving your spa diary to a new system
- Choose a quiet week, never the run-up to Christmas or Mother's Day.
- Export guest records, future bookings and gift voucher balances.
- Set up rooms, treatments, durations and clean-down times first.
- Rebuild your intake forms and test them on your own phone.
- Train the front desk on a real day's bookings before go-live.
- Tell regular guests about the new booking link and app.
Your regulars are the heart of a spa, and my notes on building loyalty with customers have simple ideas that work well alongside memberships.
Spa software mistakes that upset guests
- Forgetting clean-down time between treatments. Rooms need resetting, and the diary should know that.
- Making online booking too clever. If guests can't work out how to add a facial to a massage, they'll call instead.
- Leaving gift voucher balances on paper. They're a liability you'll want tracked in the system.
- Sending intake forms at the last minute. Guests should fill them in at home, not in the relaxation room.
If you're a small day spa, it's fine to start with the basics: online booking, intake forms and reminders. Packages, memberships and retail can follow once your team is comfortable, and you'll get far better results than switching everything on at once.
Do you make spa software? Tool makers can ask to be considered for a featured place on this list.
My plain advice on spa software
Match the software to the kind of spa you run. A day spa, a med spa and a hotel spa need different things, and a tool that's brilliant for one can feel clumsy for another. Write down your three most common booking scenarios and ask every provider to show them live.
And put your guests' experience first. If booking online feels as relaxing as the treatment, you'll fill more gaps in the diary without picking up the phone.
Frequently asked questions
What is spa software?
It's software that manages spa bookings, therapists, treatment rooms, intake forms, packages and payments in one system.
Is there free spa software?
Free plans are rare for spa management. Most providers offer a demo or a free trial, so test it with your own treatment menu.
What's the difference between spa and med spa software?
Med spa software adds clinical charting, consent forms and treatment photos, because aesthetic treatments need medical-style records.
Can spa software manage treatment rooms?
Most spa tools schedule rooms as well as therapists, so two treatments can't be booked into the same room at once.
Do spas need digital intake forms?
They save time and paper, but health details need secure storage and limited access.
Can I sell gift vouchers online?
Many spa tools sell and track gift vouchers online and let guests redeem them at checkout.
What do hotel spas need from software?
They usually need links to the hotel's property system so treatments can be charged to a guest's room.
How long does it take to switch spa software?
Plan for a few weeks to move guest records, future bookings and voucher balances safely.
