Yes, Toggl tracks billable hours. You can set billable rates at workspace, member, project or project member level, and reports show billable time. Profitability reports add labour data to show profit and margin. Toggl also offers time rounding, fixed fee projects, estimate alerts and exports to PDF, CSV and XLSX for invoicing.
Yes, and it goes further than a timer
Toggl says you can track every billable hour, and the features page describes a full billing layer on top of the timer. For a freelancer or a small agency that bills by the hour, that's the difference between a tracker and a tool that helps you bill for every hour you work.
Toggl tracks time across Windows, macOS, iOS, Android, the web and browser extensions, and it integrates with tools like Jira, Asana and GitHub. So the billable hours you log can come from wherever you're working.
The four rate levels, and why they matter
| Rate level | Useful when |
|---|---|
| Workspace | You charge one standard rate for everything |
| Member | Different people on the team bill at different rates |
| Project | One client or job has its own agreed rate |
| Project member | A person bills at a special rate on one specific project |
Having four levels is flexible, but it's also where mistakes creep in. Toggl's features page lists all four, which means a rate set at one level may not be the one a report ends up using. If you've set a workspace rate, then a different project rate, then a special rate for one person on that project, check which one shows in your report before you send an invoice.
What the billing features cover
Profitability, not just hours
Profitability reports combine billable time with labour data to show revenue, profit and margin by project, client, task, member and tag. The key condition is that labour data. Without it, you'll see hours and billable amounts, but not what each job earns you once your team's time is accounted for.
Fixed fee projects
Not every client pays by the hour. Fixed fee projects track whether logged time and billable rates stay within the amount you agreed with the client. That's how you find out a project is eating into your margin before it's finished, not after.
Rounding and estimate alerts
Time rounding moves entries up or down to an interval you choose, so you can match the billing increments in your contract. Estimate alerts are set per project, and Toggl emails you when a threshold is reached, which gives you a chance to talk to the client before you go over.
Cleaner timesheets
Idle detection prompts you when the timer is running but your device has gone quiet, so stray hours don't end up on a client's bill. Timesheets with approvals let approvers accept or request changes before submission. Custom fields can be added to billing and reporting, and you can use them to slice reports, for example by purchase order or department.
Getting the numbers into an invoice
Reports export as PDF, CSV and XLSX. A PDF works as a timesheet you attach to an invoice. CSV and XLSX suit anyone who builds invoices in a spreadsheet or imports them into accounting software. If you're choosing an invoicing tool to pair with it, my comparison of invoicing software for freelancers and small businesses is a good next step.
One more thing worth knowing: the features page says Toggl Track and Toggl Plan remain available and supported for existing users.
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A tracker built around invoicing
Harvest's features page lists timesheet approvals before you invoice clients, project numbers that update as time is tracked, and capacity reporting. If invoicing straight from your tracker is the priority, it's worth comparing. My roundup of Toggl alternatives and the guide to time tracking software for consultants cover the wider field.
My verdict for anyone who bills by the hour
Toggl will track your billable hours well, but the value is in setting it up with care. Pick the rate level that matches how you charge, add labour data if you want to see profit, and set an estimate alert on every fixed or capped project. Then check a report against your rates before the first invoice goes out. That one check is what stops an under-charged month.
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Frequently asked questions
Can I set different rates per person?
Yes. Toggl lists member and project member level rates.
Can I see profit, not just hours?
Yes. Profitability reports combine billable time with labour data.
Can I export for invoices?
Yes. Reports export as PDF, CSV and XLSX.
Does it round time?
Yes. Time rounding is available to an interval you choose.
Can I cap project hours?
You can set estimate alerts per project and track fixed fee projects.
