Most Bookeo replacements specialise where it generalises. Tour systems lean on resellers and channel distribution, class systems lean on memberships and passes, and general schedulers lean on appointments, with open-source and WordPress options among them. Pick the side of your business that earns most, then test a real booking with a payment and a cancellation before moving.
Bookeo is unusual because it handles appointments, group workshops, classes and tours in one system, with payments and digital waivers. That breadth makes it tricky to replace, because most alternatives are built for one of those jobs. Here are nine, in no particular order, for small operators of tours, classes, workshops and appointments.
Nine booking systems, A to Z
Appointy
Best for: Appointment-based businesses wanting online scheduling that automates bookings; the vendor says it serves almost any business segment and shows a free plan.
Bookly
Best for: WordPress sites taking appointments, payments and reminders without visitors leaving the site, with a free plugin version on offer from the vendor.
Checkfront
Best for: Tour, activity and rental operators who sell experiences and need to manage resources such as equipment, with flexible booking per the vendor.
Easy!Appointments
Best for: Tech-comfortable owners who want free, open-source appointment booking with a booking page and team calendar, hosted on their own server.
Pike13
Best for: Fitness studios, music schools and swim schools handling scheduling, enrolment, payments and skill tracking on one platform.
Planyo
Best for: Businesses with rentals or bookable resources needing a flexible reservation system that, the vendor says, stays on their own site.
Rezdy
Best for: Tour operators and activity providers who sell through resellers, with the vendor pointing to its large distribution network.
TeamUp
Best for: Studios scheduling classes and taking payments, from software the vendor says is built for and by fitness professionals.
Xola
Best for: Activity providers wanting an online booking and distribution system for tours, with the vendor focused on saving time and growing revenue.
How the nine compare by speciality
| Tool | Side of the business | Good for |
|---|---|---|
| Appointy | Appointments | Appointment-based businesses of most kinds |
| Bookly | Appointments in WordPress | Booking inside a WordPress site |
| Checkfront | Tours and rentals | Experiences plus equipment and resources |
| Easy!Appointments | Open-source appointments | Self-hosted booking page and team calendar |
| Pike13 | Classes and studios | Fitness, music and swim schools with enrolments |
| Planyo | Rentals and resources | Flexible reservations on your own site |
| Rezdy | Tours and activities | Selling through resellers and agents |
| TeamUp | Fitness classes | Class scheduling and payments for studios |
| Xola | Tour booking and distribution | Online tour booking with distribution |
Tours, classes or appointments: pick your side
Because the tools that replace an all-rounder usually specialise, the smart move is to choose the side of your business that earns you most and serve that one best. The others can often be handled well enough by a specialist's secondary features, or by a second, simpler tool.
Tour and activity systems. These lean on resellers and channel distribution, so your tours can be sold by agents and booking sites as well as on your own pages. Xola is an online booking and distribution system for tour and activity providers. Checkfront adds resource management, so it can handle rentals of equipment alongside experiences. Rezdy leans hardest on resellers, with the vendor pointing to its distribution network.
Class and studio systems. These lean on memberships, passes and recurring bookings. Pike13 runs scheduling, enrolment, payments and skill tracking for fitness studios, music schools and swim schools. TeamUp is made for fitness businesses and covers class scheduling and payments.
General schedulers. These lean on one-to-one appointments and bookable resources. Appointy automates bookings for appointment-based businesses. Planyo is a flexible reservation system for rentals and resources that stays on your own site. Bookly brings booking into a WordPress site, and Easy!Appointments is open-source software you host yourself.
If you rely on Bookeo's digital waivers, ask each vendor how it handles waivers before you move, and see one signed in a trial, so customers aren't turned away at the start of an activity.
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Running booking software on your own website
Two of the general schedulers put the system on your own turf. A WordPress plugin lives inside the site you already run, so bookings happen on your pages and your branding. Open-source software goes further: you install it on your own server, you own every record, and you're responsible for updates, backups and security.
That control is worth having if you've got someone technical on hand. If you haven't, a hosted service will be kinder to your evenings, because a booking page that goes down on a Saturday morning loses real customers.
Advice before you move your bookings
Look at last season's bookings and work out where the money came from. If most of it came through resellers and agents, a tour system with strong distribution matters more than anything else. If it came from regulars buying passes, choose a class system and make sure your exact pass types can be set up. If it came from one-to-one appointments, a general scheduler will be simpler and quicker to run.
Move outside your busiest season, and keep existing bookings honoured in the old system until they've happened. For more choice, see my class booking software guide and my general booking software roundup.
One booking, one payment, one cancellation
- Set up your most popular tour, class or appointment exactly as you sell it now.
- Book it as a customer would, on a phone, and pay with a real card.
- Check the confirmation and reminder messages the customer receives.
- Cancel the booking and see how the refund and the freed-up place are handled.
- If you use resellers or passes, run one booking through each route as well.
Half an hour of this saves weeks of awkward emails to customers after the switch.
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Frequently asked questions
Can one tool handle tours, classes and appointments?
A few all-rounders do, but most booking tools are strongest at one of the three. If one side earns you most, a specialist for that side is usually the better fit.
What's channel distribution for tours?
It means your tours can be sold by resellers, agents and booking sites as well as on your own website, with availability kept in step so you don't double-book.
Do class booking tools handle memberships and passes?
Class and studio systems are usually built around memberships, passes and recurring bookings, which general schedulers handle less well. Check that your exact pass types can be set up before moving members.
Is a WordPress booking plugin a good idea?
It can be, if your site is well looked after. Bookings stay on your own pages, but the plugin is only as reliable as your hosting and your other plugins.
What happens to bookings already taken when I switch?
Honour them in the old system until they've happened, and point all new bookings to the new tool. Moving future bookings by hand is where mistakes creep in.
Do I need online payments for bookings?
Taking payment or a deposit when someone books cuts no-shows for tours, classes and appointments alike. Check which payment providers each tool works with before you choose.
