- Med spa software side by side
- Ten med spa systems to try
- Which system matches your clinic
- Treatments are medical, so records matter
- EMR-first systems and spa-first systems
- Six questions for any demo
- Habits that make the switch easier
- Signs you've outgrown your booking app
- My plain advice on med spa software
- Frequently asked questions
Med spa software runs the business side of an aesthetic clinic: online booking, patient records and charting, consent forms, memberships and marketing, often with payments built in. Some are clinical record systems first, while others start from salon and spa booking. Ten options follow, in no particular order.
A med spa sits somewhere between a beauty salon and a medical clinic, and its software has to cope with both. The booking calendar needs to feel as easy as a spa's, but the records behind it need to stand up like a clinic's.
That's why generic booking apps often fall short once you add injectables, lasers or prescriptions. The systems below are listed alphabetically and in no particular order, and each description comes from the provider's own website, read this week. For help bringing patients in, my guide to digital marketing for small clinics is a good companion.
Med spa software side by side
I checked the free plan column on each provider's own website, as of Oct 2026. Yes means the site names the tool, an account or a plan or version of it as free. Trial only means a time-limited trial. Not stated means the pages I read named neither, even where there's a button inviting you to start, so check the provider's own page before you sign up.
| Tool | Type | Good for | Free plan |
|---|---|---|---|
| Aesthetic Record | EMR and practice management for med spas | Charting with payments built in | Trial only |
| AestheticsPro | Medical spa platform | Software made only for aesthetics | Not stated |
| Deelo | AI business platform with CRM and scheduling | A small clinic wanting one simple suite | Yes |
| Mangomint | Salon and spa software | Spas that lean towards wellness | Not stated |
| MDware | Medical spa software | Re-engaging lapsed patients | Not stated |
| Moxie | Operating system and services for medspas | Starting a new med spa | Not stated |
| PatientNow | EMR and practice management | Calls, texts and AI chats in one view | Not stated |
| Salonist | Salon and medical spa software | Front desk and treatment rooms together | Trial only |
| Salus EMR | Cloud EMR and EHR | Clinical records first | Trial only |
| Zenoti | Business management for spas and medspas | Larger groups with many locations | Not stated |
Ten med spa systems to try
Aesthetic Record
Best for: Clinics from solo studios to multi-location groups that want an EMR with built-in compliance and integrated patient payments.
AestheticsPro
Best for: Med spas that want software built specifically for the aesthetics industry, with an AI suite, e-prescribing and marketing tools.
Deelo
Best for: Small clinics that want CRM, scheduling, invoicing and project tools from one AI-powered suite rather than a specialist EMR.
Mangomint
Best for: Day spas adding medical treatments that want booking, payments, automations and an AI receptionist in one modern system.
MDware
Best for: Clinics that want birthday and lapsed-patient campaigns, review requests and membership upsells running automatically.
Moxie
Best for: New owners who want software plus help with compliance, medical director matching, marketing and business coaching.
PatientNow
Best for: Practices that want compliant charting, payments and memberships with every lead call, text and AI chat visible in one place.
Salonist
Best for: Owners who want one system running both the front desk and the treatment side of a med spa.
Salus EMR
Best for: Medically led practices that want an enterprise-style electronic medical record with the speed a small aesthetics team needs.
Zenoti
Best for: Multi-location brands that want salon, spa and medspa management with an AI receptionist so no booking slips through.
Which system matches your clinic
- Starting a brand new med spa: Moxie.
- Bringing lapsed patients back: MDware.
- Every lead call and chat in one view: PatientNow.
- A spa adding medical treatments: Mangomint.
- Records with payments built in: Aesthetic Record.
Treatments are medical, so records matter
The U.S. Food and Drug Administration (FDA) describes dermal fillers as medical device implants approved for use in helping to create a smoother or fuller appearance in the face. Treatments like these need clinical records, informed consent and product tracking, not just a time slot in a calendar.
When you compare systems, look closely at charting, consent forms, before and after photos and lot tracking for products. Those are the records you'll need if a patient has a reaction or questions a result later.
Want AI doing the heavy lifting in your marketing?
I build the systems that handle the boring 80 percent, so you get your week back. Done properly, with the human kept in.
EMR-first systems and spa-first systems
EMR-first systems start from the clinical record. Charting, prescriptions and compliance are strong, and booking and marketing are added on top. They suit injector-led and doctor-led clinics.
Spa-first systems start from booking, payments and the client experience, then add clinical features. They suit day spas moving into aesthetics, where the front desk and retail side matter as much as the treatment room. Many clinics end up choosing by which side of the business is busiest.
Six questions for any demo
- How does charting work for injectables?
- Can patients sign consent forms before they arrive?
- Are before and after photos stored securely?
- Does it handle memberships and packages?
- Can it send reminders and review requests?
- How easy is it to move your existing records?
Spa software picks up where this section leaves off.
Habits that make the switch easier
- Map your treatment menu first. Durations, rooms and staff for each.
- Move a month of bookings to test. Before the full migration.
- Train everyone on consent and photos. Those records matter most.
- Check reports in week one. Make sure the numbers match.
Clinics that add diet advice can compare systems in a roundup of software for nutritionists.
Signs you've outgrown your booking app
- Consent forms live on paper.
- Photos sit on a staff phone.
- Memberships are tracked in a spreadsheet.
- You can't see which treatments bring patients back.
Do you make med spa or aesthetic clinic software? Tool makers can ask to be considered for a featured place on this list.
Before you commit to the next tool, read this meeting scheduler roundup.
My plain advice on med spa software
Decide whether your clinic is medical-first or spa-first, then shortlist systems built from that side. An injector-led clinic needs strong charting and consent from day one, while a spa adding a few treatments can start from booking and grow into the clinical features.
Book two or three demos and bring a real patient journey with you, from first enquiry to follow-up. For ways to cut empty slots once you're live, my guide on how online booking systems reduce no-shows is a useful read.
Frequently asked questions
What is med spa software?
Software that runs an aesthetic clinic's booking, patient records, consent forms, memberships, marketing and payments.
Do med spas need an EMR?
Clinics offering medical treatments such as injectables need clinical records, and many choose software with an EMR built in.
Is there free med spa software?
One general business suite on this list names a free plan, and a few specialist systems name free trials, so check the table.
Can med spa software store before and after photos?
Many systems include secure photo storage linked to each patient's record.
Is salon software enough for a med spa?
It covers booking and payments, but may lack the charting and consent features medical treatments need.
How long does it take to switch systems?
Allow a few weeks for moving records, setting up treatments and training the team.
