The Joint Webinar Run-of-Show Template

Webinar Title: [FULL TITLE OF THE WEBINAR]
Date: [DD MONTH YYYY]
Time: [HH:MM] [TIMEZONE] / [HH:MM] [CO-HOST TIMEZONE]
Platform: [ZOOM / DEMIO / CROWDCAST / OTHER]
Registered Attendees: [NUMBER AS OF 24 HOURS BEFORE]
Expected Live Attendance: [YOUR ESTIMATE, TYPICALLY 30 TO 50% OF REGISTRANTS]

Host 1 Name: [YOUR NAME]
Host 1 Role: [YOUR TITLE / COMPANY]
Host 1 Joining From: [CITY / SETUP NOTES, e.g. ring light left, audio via headset]

Host 2 Name: [PARTNER NAME]
Host 2 Role: [PARTNER TITLE / COMPANY]
Host 2 Joining From: [CITY / SETUP NOTES]

Moderator / Tech Person: [NAME OR "None"]
Slides Owner: [WHO IS DRIVING THE SLIDES, e.g. Host 1]
Chat Monitor: [NAME]
Recording: [YES / NO] [WHO HAS PERMISSION TO SHARE THE RECORDING]

Landing Page for Replay: [URL]
Offer Page / CTA Destination: [URL]
Backup Dial-In Number: [NUMBER IN CASE OF INTERNET FAILURE]

[ ] Both hosts are on the private pre-show call by [TIME, e.g. 9:30am]
[ ] Audio check: Host 1 sounds clear to Host 2 and vice versa
[ ] Video check: Both hosts on camera, lighting acceptable, background clean
[ ] Slides loaded and on the correct opening slide: [SLIDE NUMBER OR TITLE]
[ ] Screen share tested: [HOST 1 / HOST 2] will share at [TIMESTAMP IN RUN-OF-SHOW]
[ ] Chat and Q&A panels open and tested
[ ] Recording confirmed ON (if applicable)
[ ] Offer / CTA link pasted into a private doc ready to drop in chat at [TIMESTAMP]
[ ] Both hosts have reviewed the run-of-show since the last rehearsal
[ ] Any last-minute housekeeping to share with each other: [NOTES]
[ ] Open the room to attendees at [TIME, e.g. 9:55am for a 10am start]
[ ] Welcome music or holding slide displayed: [YES / NO, DETAILS]
[ ] Chat monitor is live and watching from [TIME]

[START TIME + 0:00] WELCOME AND HOUSEKEEPING
Owner: [HOST 1 NAME]
Script note: Welcome everyone, thank them for joining, cover the housekeeping.
Say: "Welcome to [WEBINAR TITLE]. I am [HOST 1 NAME] and I am joined today by [HOST 2 NAME]. Brilliant to have you here. Quick housekeeping before we dive in: [RECORDING POLICY]. [HOW TO ASK QUESTIONS, e.g. drop them in the Q&A box, we will get to them at the end]. And yes, [OFFER / FREEBIE / RESOURCE] will be shared in the chat. Now let me hand straight to [HOST 2 NAME] for a quick hello."

[START TIME + 2:00] PARTNER INTRODUCTION
Owner: [HOST 2 NAME]
Script note: 60 to 90 seconds. Who you are, why this topic, one credibility line.
Say: "Thanks [HOST 1 NAME]. I am [HOST 2 NAME], [ROLE] at [COMPANY]. I have spent [X YEARS] helping [AUDIENCE TYPE] with [TOPIC]. Today we are going to [ONE-LINE PROMISE OF THE WEBINAR]."

[START TIME + 3:30] HOST 1 SELF-INTRODUCTION
Owner: [HOST 1 NAME]
Script note: Mirror the format above. Keep it tight.
Say: "[YOUR EQUIVALENT 60 TO 90-SECOND INTRO]"

[START TIME + 5:00] AGENDA OVERVIEW
Owner: [HOST 1 OR HOST 2, AGREE IN ADVANCE]
Script note: Tell them what they will leave with. Use the slide.
Say: "Here is what we are covering today. [POINT 1]. [POINT 2]. [POINT 3]. And at the end we will be sharing [OFFER OR RESOURCE] with everyone on the call. Let us get into it."

[START TIME + 6:00] CONTEXT SETTING / THE PROBLEM
Owner: [HOST 1 NAME or HOST 2 NAME, your call]
Slide: [SLIDE NUMBER]
Script note: Frame the problem your audience is living with. One story, one stat, one pain point. No more.
Content: [YOUR PROBLEM FRAMING IN FULL OR AS BULLET POINTS]

[START TIME + 9:00] TRANSITION TO CONTENT
Owner: [WHOEVER IS TAKING THE FIRST CONTENT SECTION]
Say: "Right, let us get into the meat of this." [HAND OFF IF NEEDED]

[START TIME + 10:00] CONTENT SECTION 1: [SECTION TITLE]
Owner: [HOST 1 NAME / HOST 2 NAME]
Slides: [SLIDE NUMBERS]
Key points to cover:
  1. [POINT A]
  2. [POINT B]
  3. [POINT C]
Example or story to use: [BRIEF NOTE]
Duration: [X minutes]

[START TIME + XX:00] HAND-OFF TO PARTNER
Owner: [WHOEVER IS FINISHING SECTION 1]
Say: "[HOST 2 NAME], I know you have seen this work really well with [AUDIENCE TYPE]. Do you want to add anything before we move on?"
[HOST 2 NAME] adds: [BRIEF NOTES ON WHAT THEY WILL SAY, 30 TO 60 SECONDS]

[START TIME + XX:00] CONTENT SECTION 2: [SECTION TITLE]
Owner: [HOST 2 NAME / HOST 1 NAME]
Slides: [SLIDE NUMBERS]
Key points to cover:
  1. [POINT A]
  2. [POINT B]
  3. [POINT C]
Example or story to use: [BRIEF NOTE]
Duration: [X minutes]

[START TIME + XX:00] HAND-OFF TO PARTNER
Owner: [WHOEVER IS FINISHING SECTION 2]
Say: [YOUR BRIDGING LINE TO NEXT SECTION]

[START TIME + XX:00] CONTENT SECTION 3: [SECTION TITLE]
Owner: [HOST 1 NAME / HOST 2 NAME]
Slides: [SLIDE NUMBERS]
Key points to cover:
  1. [POINT A]
  2. [POINT B]
  3. [POINT C]
Example or story to use: [BRIEF NOTE]
Duration: [X minutes]

[START TIME + 38:00] RECAP AND BRIDGE TO OFFER
Owner: [AGREED HOST, typically whoever owns the offer]
Say: "So before we get into the Q&A, we promised we would share [OFFER / RESOURCE] with everyone here today. [PARTNER NAME], do you want to take us through that?"
Slide: [OFFER SLIDE NUMBER]

[START TIME + 40:00] OFFER INTRODUCTION
Owner: [OFFER OWNER, agree this in advance, one host presents, the other endorses]
Slide: [OFFER SLIDE NUMBER]
Say: "We have put together [OFFER NAME] specifically for people on this webinar. Here is what it includes: [BULLET 1]. [BULLET 2]. [BULLET 3]. The link is going in the chat right now."

[START TIME + 41:00] DROP LINK IN CHAT
Owner: [CHAT MONITOR or the host who is NOT presenting]
Action: Paste [OFFER URL] into chat with the text: "[OFFER NAME] for webinar attendees: [URL]"

[START TIME + 41:30] ENDORSEMENT FROM CO-HOST
Owner: [THE HOST WHO DID NOT PRESENT THE OFFER]
Script note: 60 seconds, genuine, specific. Why you believe in this, one specific result you have seen.
Say: "[YOUR GENUINE ENDORSEMENT]"

[START TIME + 43:00] SOCIAL PROOF MOMENT
Owner: [OFFER OWNER]
Script note: One testimonial or result. Real name if you have permission, role and outcome if not.
Say: "[CLIENT NAME or ROLE] used this and [SPECIFIC RESULT]."

[START TIME + 44:00] URGENCY OR CONTEXT
Script note: Only include genuine context. If there is a real deadline or limit, state it. If there is not, do not fabricate one.
Say: [REAL DEADLINE / GENUINE CONTEXT, or leave this blank if none applies]

[START TIME + 45:00] BRIDGE TO Q&A
Owner: [HOST 1 NAME]
Say: "Right. We have saved 15 minutes for your questions and we have got some good ones in the Q&A box already. [HOST 2 NAME], shall we get into those?"

[START TIME + 48:00] Q&A OPENS
Owner: Both hosts, alternating
Moderation: [CHAT MONITOR NAME] reads questions aloud or pastes them in the shared doc

Pre-loaded questions to use if live Q&A is slow:
  Q1: [QUESTION YOU KNOW YOUR AUDIENCE WILL HAVE]
  Answer: [HOST 1 OR HOST 2]
  Q2: [QUESTION THAT LETS YOU REINFORCE A KEY POINT]
  Answer: [HOST 1 OR HOST 2]
  Q3: [QUESTION THAT NATURALLY LEADS BACK TO THE OFFER]
  Answer: [HOST 1 OR HOST 2]

Q&A hand-off pattern:
  [HOST 1 NAME] reads the question aloud.
  [HOST 1 NAME] gives their take in 60 to 90 seconds.
  [HOST 1 NAME] asks: "[HOST 2 NAME], anything to add?"
  [HOST 2 NAME] adds or confirms in 30 seconds.
  Move to next question.

[START TIME + 56:00] WRAP SIGNAL
Owner: [HOST 1 NAME]
Say: "We have time for one more question, and then we will wrap up."
[Final question handled]

[START TIME + 58:00] TRANSITION TO CLOSE
Owner: [HOST 1 NAME]
Say: "Thank you so much. Let us wrap up properly."

[START TIME + 58:00] CLOSING SUMMARY
Owner: [HOST 2 NAME]
Script note: Three sentences. What they learned, what they can do today, where to go next.
Say: "Today we covered [POINT 1], [POINT 2], and [POINT 3]. The one thing you can do in the next 24 hours is [SPECIFIC ACTION]. And if you want to go deeper, [OFFER / RESOURCE / NEXT STEP] is in the chat."

[START TIME + 59:00] FINAL CTA
Owner: [HOST 1 NAME]
Say: "The link for [OFFER NAME] is in the chat and it will also be in your follow-up email. Thank you to [HOST 2 NAME] for joining me today. [ONE GENUINE LINE ABOUT WHY YOU ENJOY WORKING WITH THEM]. And thank you all for being here. We will see you soon."

[START TIME + 60:00] END SESSION
Action: Stop recording. Close the room.

POST-SHOW ACTIONS (agree ownership before the event)
[ ] [HOST 1 / HOST 2] sends replay link to registrants by [TIME, e.g. within 4 hours]
[ ] [HOST 1 / HOST 2] posts replay to [LOCATION, e.g. Facebook group, email list]
[ ] [HOST 1 / HOST 2] sends follow-up email with CTA link by [DATE]
[ ] [HOST 1 / HOST 2] follows up with attendees who clicked offer link but did not buy by [DATE]
[ ] Both hosts post a social recap by [DATE]
[ ] Debrief call scheduled for: [DATE AND TIME]
[ ] Notes from debrief saved to: [SHARED FOLDER LINK]