The short version: ChatGPT is useful for landlords and tenants for drafting clear, calm written communication and for organising your own facts before a difficult conversation, but it cannot tell you the law in your specific area or replace a proper legal check on a formal notice. Use the prompts below for the writing, then verify anything legal against your local tenancy rules.
For landlords: chasing rent and repairs
Use this for a first, friendly reminder when rent is a few days late, before things get formal.
Write a short, friendly message to my tenant reminding them that rent of [amount] was due on [date] and has not yet arrived. Keep the tone assuming it is an oversight, not an accusation, and ask them to confirm when it will be paid or to get in touch if there is a problem.
Use this once you have sent a reminder already and rent is now seriously overdue, so the tone needs to be firmer and clearer about next steps.
Write a firmer follow up message to my tenant. Rent of [amount] was due on [date] and is now [number] days late, and my earlier reminder on [date] has not had a reply. State clearly what I need from them, a payment date or an explanation, and mention that continued non payment may lead to formal steps, without naming a specific legal process I am not certain applies here.
Use this when a tenant reports a repair issue and you need to log it clearly and confirm a timeline back to them.
Write a reply to a tenant who has reported [describe the repair issue, e.g. a leaking pipe under the kitchen sink]. Confirm I have received the report, give a realistic timeframe of [your timeframe] for arranging a repair or an inspection, and ask one clarifying question about [access times, severity, or anything relevant].
Use this to draft the notice you give before a routine inspection or a tradesperson visit, which most tenancies require reasonable notice for.
Write a short notice to my tenant that I would like to arrange [a routine inspection or a repair visit by a tradesperson] on [proposed date and time], with an alternative of [backup date and time] if that does not work for them. Keep it polite and make clear they can suggest a different time if needed.
For landlords: tenancy paperwork and records
Use this to turn a messy pile of notes and receipts into something you can use if a dispute ever comes up.
Here are rough notes about repairs, payments, and communication with my tenant over the last [time period]: [paste your notes]. Organise this into a clear, dated timeline, grouped by category: payments, repairs, and general communication, so I have a clean record if I ever need it.
Use this to write a plain summary of the tenancy terms for your own reference or to share with a letting agent.
Summarise the key terms of this tenancy in plain language: rent of [amount] per [period], starting [start date], for [length of term], with a deposit of [deposit amount] held by [deposit scheme name]. Write it as a short factual summary I could hand to a letting agent or a new property manager.
Use this when you need to write a reference for a departing tenant applying for a new property.
Write a tenant reference for [tenant name], who rented my property at [address] from [start date] to [end date]. Rent was [always paid on time, paid on time with occasional short delays, or had ongoing issues, be specific], and the property was left in [condition]. Keep it factual and fair, three to four sentences long.
For tenants: raising a problem with your landlord
Use this to report a repair issue in writing, so there is a clear paper trail of when you first raised it.
Write a message to my landlord reporting [describe the issue, e.g. mould appearing on the bathroom ceiling since last month]. State when it started, how it has affected me or the property, and ask for a repair to be arranged within a reasonable timeframe. Keep the tone factual, not angry, even though I am frustrated.
Use this if you already reported something and nothing has happened, and you need a firmer follow up that still stays professional.
I reported [the issue] to my landlord on [date] and have had no response or action since. Write a follow up message that references the original report, restates the problem, and asks for a specific date by which it will be addressed, without threatening anything I am not sure I am entitled to.
Use this if you want a repair to be treated as urgent, such as a heating or hot water failure.
Write an urgent message to my landlord about [describe the issue, e.g. no hot water since yesterday morning]. Explain why this needs prompt attention, ask for a repair to be arranged as soon as possible, and ask what I should do in the meantime if it cannot be fixed today.
For tenants: understanding your situation before you act
Use this to organise your own facts before you contact your landlord, a letting agent, or a tenants' advice service.
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Here is what has happened with my tenancy: [describe the situation in your own words, including dates if you have them]. Help me organise this into a short, clear timeline and a list of questions I should ask a tenants' advice service or my local council, based on what seems unresolved.
Use this if you have received a formal letter or notice from your landlord and want help understanding it in plain language before you respond.
Here is a letter I received from my landlord: [paste the letter or describe it in detail]. Explain what it appears to be asking for or informing me of, in plain language, and list any parts that are unclear or that I should get checked by a proper advice service before I respond.
Use this to prepare a calm, clear account of your side of a dispute before a call or meeting with your landlord or agent.
I have a disagreement with my landlord about [describe the dispute, e.g. a deduction from my deposit for cleaning]. Here are the facts as I understand them: [list your facts]. Help me turn this into three short, calm points I can make in a conversation or email, without over explaining or sounding defensive.
For both: ending a tenancy smoothly
Use this if you are a landlord giving notice that you want the property back, and you want a clear, polite opening message before any formal notice is issued.
Write a message to my tenant letting them know I intend to give notice to end the tenancy, with my reason being [your reason]. State roughly when I plan to issue formal notice and invite them to get in touch with any questions, while making clear this message is not the formal notice itself.
Use this if you are a tenant giving notice that you plan to move out, and you want a clear written record of the date.
Write a short notice to my landlord confirming that I intend to end my tenancy at [address], with my planned move out date being [date]. Reference the notice period stated in my tenancy agreement, ask for confirmation of receipt, and ask what needs to happen regarding a final inspection and deposit return.
Use this near the end of a tenancy to write a clear, itemised message about the deposit and any deductions either side expects.
Write a message about the deposit for the tenancy at [address]. The deposit was [amount], held by [scheme name]. Here is what I believe the condition of the property is and any points either side has raised: [describe]. Ask for a clear breakdown of any proposed deductions and a timeline for the deposit return.
Every ChatGPT prompt guide I have written is indexed on the ChatGPT prompts hub.
For a quick check, run it through my tool that writes the prompt for you.
I've also rounded up ChatGPT prompts just for fun.
Frequently asked questions
Can ChatGPT tell me if my landlord or tenant is breaking the law?
No, not reliably, because tenancy law varies by country and even by region, and it changes over time. Use it to organise facts and draft messages, then check anything that sounds like a legal question with a proper tenants' advice service or a solicitor.
Is it safe to send a message written entirely by ChatGPT without changing anything?
Read it through first and check every date, amount, and fact is correct before sending. The wording is usually fine, but only you know if the details are accurate.
Should I mention that a message was drafted with ChatGPT when I send it?
There is no requirement to, and most landlords and tenants would not expect it. Treat it the same as using a template letter, the tool that helped write it does not need a mention.
What should I do if the situation turns into a formal dispute?
Stop drafting your own formal notices or legal responses at that point and speak to a proper advice service or solicitor. Use ChatGPT to prepare your timeline and questions for that conversation, not to replace it.
Can these prompts help with a commercial tenancy, not just residential?
The structure works for both, but commercial tenancy terms and notice periods are often quite different from residential ones, so be extra careful to check the actual lease terms rather than assuming standard residential rules apply.
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