Using the services of a company secretary Singapore provider for your organization is important to improve your business and at the same time get it on top of the list. This is because most business owners do not have much time to focus on the administrative area of their business due to one reason or the other.

 

So, it is advisable to hire professionals offering secretarial services Singapore that can look into that area and make sure your company follows rules set by authorities, and is complaint with them.

 

What is a company secretary Singapore provider?

Company secretary Singapore providers are companies which provide services like legal, compliance, and accountancy issues. They include company secretaries, legal professionals, and chartered accountants that monitor and ensure a company follows rules and compliance with the existing regulations and requirements for companies set by the authorities.

 

Incorporating a Company in Singapore

If you wish to operate or run any part of your business in Singapore, then you will have to follow the rules and regulations set out by the authorities. The main requirement that is specified in this jurisdiction is to appoint or use the services of a qualified company secretary Singapore provider who ensures your business or company is operating the way it should be, in accordance with the laid down rules and guidelines. 

Another important point to remember is that the person who gets the job as company secretary must reside in the country ordinarily and cannot be someone who moves there specifically for the job.

 

Obviously, this may prove difficult, particularly if you don’t know anyone in the country. However, there are many professional company secretary Singapore providers in operation, so hiring one of these professionals is definitely your best bet. A lot of these secretarial services Singapore will offer you package deals which will reduce costs in the long run. Hiring someone and making sure they are fully up to date on their training and knowledge will take time and money that you simply don’t have. Using a professional secretarial services Singapore provider will ensure that they take care of all the hassle and leave you covered under Singapore regulations.



Roles of a Corporate Secretary

Here are the most common functions of a Corporate Secretary:
Point of communication for clients

• Being the first point of contact and the link between the executive and his clients, third parties, suppliers and other employees, interacting with them in a professional and effective way:
• Respond to requirements, prepare the necessary documents and carry out the corresponding follow-up.
• Meet with third parties, interest groups, among others, on behalf of executives to discuss any problem and offer recommendations or solutions.

 

Data collection

• Write and review written communications, reports, presentations and spreadsheets:
• Collect information from different tools in order to study the data and generate the corresponding reports.
• Deliver reviews and reports to executives, committees and boards of directors.

Secretarial work

• Manage the professional and personal calendar of the executive, as well as the requirements for meetings, coordinating their appointments to ensure effective management of events:
• Ensure that all projects and tasks are carried out on time.
• Reserve conference rooms or other venues and coordinate the food, in addition to taking care of the logistics of the event.
• Manage meeting agendas ensuring the highest possible efficiency.
• Take notes during business meetings, generate a summary and distribute it to the appropriate people.

 

Processing documents

• Archive and organize both physical and digital documents, such as emails, reports and other administrative documents:
• Scan physical documents to back them up digitally.
• Provide assistance registering information and maintaining the database.

 

What to Consider When Hiring Corporate Secretarial Services in Singapore

If you own a business in Singapore or plan to establish one in Singapore, you might be well familiar with the laws under the company act section 171 chapter 50.

It is important for all the companies to strictly adhere to the rules laid down under the same company act or else the government can take stringent actions against you. With the way ACRA is regularly updating its laws, it is not easy for the business owner to stay informed and comply with them. That’s why it’s important to hire a company secretary who can work for you. You may know many people who can provide secretarial services Singapore, but hiring the right person can make a big difference. These are some of the tips to consider when looking for secretarial services in Singapore.

 

1. Experience and Understanding

Corporate secretarial service professionals should not only be experienced and knowledgeable but well versed with the existing laws. They need to adequately be informed of changes in the laws and ensure the business quickly apply and adhere to that law as soon as possible. Taking care of all legal matters should be considered as part of their job, as well as maintenance, incorporation and much more. The help they render to the company can definitely change the way the business operates.

 

2. Legal Experience Skills

The secretarial services Singapore specialist is also concerned with the legal affairs of the company; therefore, he or she must have experience in the same field. This will help you get better help and advice on legal matters that may not be possible if you hire someone unrelated to the field. Hence, it is good if you hire a lawyer for the same task, who can then help you more effectively. 

 

3. Provide Full Assistance 

Most people feel that the duty of a company secretarial services Singapore specialist is simply to hold meetings, manage, present audits, and assist the board of directors. But their job is far more important. They help change corporate laws when necessary, take care of all legal matters, make all important business decisions, transfer stock and more. They have to perform a wide variety of tasks, taking into account the requirements of the business. Therefore, they should be able to handle everything smoothly.

 

In summary

As it is already said, it is a herculean task to hire a company secretary. You can also opt for hiring a company secretarial services Singapore to ease the task for you. So, think about these things and make sure you hire a good, smart, active and healthy corporate secretarial professional for your organization.